Full-Service Staffing Firm Grows and Diversifies with VCG's StaffSuite

Fully integrated front and back office software more than doubles fill rate success.

(PRWEB) April 26, 2006 -- In the highly competitive staffing industry market, it's not uncommon to see businesses close their doors due to cyclical markets or margin pressures. Suburban Staffing, www.suburbanstaffing.com, a Massachusetts-based full service staffing agency has been successfully providing services since 1968 and has weathered many economic ups and downs to stay on top of its market.

What's the secret? Suburban Staffing provides expertise in a variety of staffing disciplines that most competitors can't match. Suburban is a full service staffing firm that provides staffing and contract services from entry-level to senior-level positions in accounting, administrative, customer service, sales, human resources, production, scientific and technical fields.

With such a diverse business mix, Suburban Staffing needed staffing software that handles various candidates, jobs and clients. Previously, Suburban Staffing was using Allegro, a software solution from Bond International/eEmpACT. Suburban needed a solution to successfully manage its busy front office operations. As a result of a desire to differentiate itself from the competition through efficient execution, Suburban Staffing began a year-long search for new staffing software.

After evaluating a dozen software vendors, Suburban selected VCG's StaffSuite® for a variety of reasons, but was especially drawn to StaffSuite's robust front office capabilities. With StaffSuite, Suburban has been able to double fill rates while ensuring quality placements.

Peter Carlson, Vice President of Operations for Suburban Staffing, states, "We needed strong front office functionality that mirrored the processes of our recruiters and sales team -- because those are the revenue-generating activities."

Tom Doane, Staffing Services Manager for Suburban Staffing, says that StaffSuite provides its staff with time-saving functionality including e-mail integration and a comprehensive document management system that enables staff to easily search resumes.

Carlson says that StaffSuite's time-stamped activity notes are critical from a legal standpoint for reporting unemployment insurance activities.

StaffSuite's 200-plus pre-defined, customizable Crystal reports enable Carlson to benchmark and monitor staff performance. For example, Carlson added calculations to a standard lost revenue report to pinpoint lost revenue and proactively assess the information.

"I can go back to my recruiters and sales team and tell them what business we lost to competitors," Carlson, says. "This enables me to evaluate what processes are working well and what needs to be fixed."

How does Suburban's staff like StaffSuite?

"The recruiters are very positive about StaffSuite," Doane says. "They find the software easy to use and can pull information out of the database quickly. Also, it enables seamless client management. If a recruiter is out sick, another team member can pick up the ball and close the business."

StaffSuite's comprehensive functionality accelerates Suburban's ability to recruit and fill positions and assignments with quality resources. "Since implementing StaffSuite, our fill rate has more than doubled," Carlson says, "StaffSuite helps us achieve a 75 percent job order fill rate for our contingent employees with a 99 percent customer satisfaction rate."

While front office functionality was the key selling point for Suburban Staffing, StaffSuite is a fully-integrated solution that provides payroll, billing and back office support as well. Seamless integration gives Suburban a competitive advantage by simplifying communication between staff, customers and resources and increasing productivity. StaffSuite also accommodates unique accounting needs that ensures accurate, timely payroll and billings.

Betty Warsen, Accounting Manager for Suburban Staffing, says, "StaffSuite's direct deposit functionality for multiple accounts is huge for us. Additionally, VCG customer support has been excellent. When you are running payroll or billing, you can't wait around for an answer."

Suburban Staffing has also rolled out StaffSuite WorldLink®, a Web portal module that integrates the StaffSuite database to Suburban Staffing's Web site. StaffSuite WorldLink enables recruiters to quickly publish job profiles online. Clients can go to the Web site and view candidate profiles and post job orders, further expediting the recruiting process.

With plans to open a new office this year and more offices in the future, Suburban Staffing is prepared for growth with StaffSuite's 'anytime, anywhere' capability. For example, Suburban Staffing recently hired a scientific recruiter based out of Florida to join their team. Carlson says that the new recruiter will work from a home office with complete access to the StaffSuite database and StaffSuite WorldLink module.

In addition to superior functionality, Carson states, "One of the reasons we selected VCG as our business partner is because they have 30 years of experience and an incredible knowledgebase."

With 35 years in the business and counting, it's evident that Suburban Staffing knows the keys to success.

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