(PRWEB) October 13, 2004
ÂParty planners have an enormous task of fitting into ever-shrinking budgets, while keeping attendees happy. Enormous effort goes into holiday entertainment planning, long before the CEO says thanks for a job well-done,Â says Boris Cherniak, comedy hypnotist and corporate event planning professional.
How do we make the holiday event an affair to remember?
Here is a helpful function planning checklist:
1. Budget. Spend it wisely and know your limitations.
2. Attendance Â estimate number of people expected.
3. Book banquet hall with easy access and parking facilities.
4. Food and catering Â dinner / lunch, drinks or buffet Â ensure enough choices for all tastes.
5. Schedule and timing. Length of speeches, time to bring out the food or attendees arriving late. Plan accordingly and have a contingency plan.
6. Entertainment Â comedian, hypnotist, juggler, psychic, magician, DJ, band and dancing, party games. Entertainment leaves a lasting impression. Many performers have web sites. Agencies have a roster of suggested performers. Also, look within your organization for talent. Entertainers are busy during the holiday season Â don't leave booking until last minute.
7. Sound, lighting, projection equipment and audiovisual materials Â Have a run-through before your guests arrive.
8. Accommodations for out of town guests, transportation to and from the airport.
9. Taxi for guests that over-indulge in open bar concept and to avoid liability.
10. Registration Â name cards, open seating or pre-arranged seating plan.
11. Awards, door prizes and giveaways can be donated by your suppliers or provided at their cost.
12. Party theme and dÃ©cor Â color scheme, chair covers, centerpieces, flowers, ice sculptures.
13. Dress - formal, casual or business attire.
14. Invitations or company newsletter announcement.
15. Contracts. Be ready to commit and put it in writing - halls, performers and caterers have limited availability.
16. Presentations Â keep speeches brief and speakers to a minimum. People are there to socialize and not to be lectured.
17. Having your party not on a Saturday may greatly reduce expenses. Consider having your function early afternoon - a lunch is cheaper than a seven-course dinner.
18. Include a crew table - they make sure your event runs smoothly. Make them a part of your celebrations.
19. In a seasonal business, consider holding your function in November or January instead of December.
20. Make sure suppliers have venue address and phone number for last-minute emergencies.
ÂYour function will be attended by people from many backgrounds - politically correct term is Holiday Party. Make it chic, memorable and fun.Â
Boris is a comedy stage hypnotist and appears in almost 300 live performances yearly. He authors a popular ezine Âpower words and phrasesÂ through his web sites http://www.comedywood.com or http://www.IncredibleBORIS.com or http://www.HypnotistShow.com
BorisÂ self-hypnosis Relaxation and Motivation CD is available through his web site or as a giveaway to complement his performance at your companyÂs function.