Sarbanes-Oxley Compliance, New Product Features Top Agenda at Datamatics’ TC-1™ Workforce Management Solution User Conference

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Compliance with Sarbanes-Oxley was a featured topic at the DatamaticsÂ? TC-1Â? Workforce Management Solution 2004 User Conference, held at the Seaview Marriott Resort and Spa near Atlantic City. Mini-courses on TC-1Â?s newest features and advanced skill training were offered as well.

Attendees at the annual TC-1™ Workforce Management Solution User Conference held on October 21-22 at the Seaview Marriott Resort and Spa outside Atlantic City heard presentations on Sarbanes-Oxley compliance, legal documentation issues confronting human resource departments, and the new features and functionalities that have been added in Version 8.0 of TC-1™.

The conference, which drew human resource directors, business managers, IT specialists, and MIS staff from across the country was sponsored by Datamatics Management Services Inc., the New Jersey-based software development and management consulting company which developed the popular TC-1™ software now used at thousands of client organizations.

“This is truly the highlight of our year,” explained Norman C. Heinle, Jr., Datamatics’ president, who welcomed the packed audience at the opening of the general session. “Everything we do in our product development, training, implementation, and service operations, is undertaken with you in mind. We want to make your work tasks easier, and we want to make you and your company more successful.”

Heinle and many of Datamatics’ senior managers, application specialists, and sales reps were on hand to personally greet attending staffs from a slew of major corporate clients, including such companies as Alcoa Fujikura, Allied Beverage, Arlington Press, Congoleum, J.M Huber, Johnson & Johnson- LifeScan, QVC, Vought Aircraft Industries, and Zions Bancorporation.

After Heinle’s opening, the program turned to key legal issues and developments having a direct bearing on workforce management.

Meeting Legal Compliance Goals

Michael Mark, Datamatics’ Director of Business Strategy, spoke about the impact of the new Sarbanes-Oxley (SARBOX) provisions on payroll processing and personal liability. Enacted in response to a series of major corporate scandals, SARBOX requires tighter financial controls, CEO and CFO certifications on corporate financial statements, and validation by third parties. As a practical matter, it sets new documentation standards and places higher ethical responsibilities on audit committees and individual employees.

Emphasizing that “payroll is the highest and most perishable cost” businesses face, Mark outlined the various TC-1™ features which are ideal for SARBOX compliance. He observed that TC-1™ includes nine levels of security for restricting access to employee time records, processes time and attendance accurately for payroll, offers robust approval functionality, and generates an audit trail of all changes made to time records.

As for documentation, Mark described the wealth of management reports TC-1™ can be used to generate, covering payroll related transactions and related employee HR events.

The theme of protection through documentation was also brought home by attorney Brian D. Lee of Ogletree Deakins, Morristown, NJ. Lee, who defends companies against wrongful termination claims, emphasized to attendees the strategic importance of highly documented personnel files. “Without clear documentation of the specific grounds for termination,” he explained, “juries are likely to be more sympathetic to dismissed workers who have alleged unfair treatment.”

TC-1™, as Datamatics’ presenters pointed out, allows line managers and HR staffs to create and access objective time records, programmatically generated, when conducting performance reviews.

New Features in TC-1™

In one of the most popular segments of the conference, Kevin Heinle and Ray Embry, both Datamatics’ vice presidents, demonstrated the newest features that have been added to the TC-1™ software. Among the many enhancements users applauded were exception colors in time cards, expandable views of multiple daily time punch records, user standardized settings, and user-defined mandated fields in time records for newly hired employees.

“As we promised you at last year’s meeting,” Kevin Heinle related, “your requests and suggestions are very important to us. Many of the ideas we have received from clients over the years since TC-1™ was first introduced have been incorporated into the software through its latest release, 8.0.”

Breakout Sessions

The bulk of the two-day conference was devoted to breakout sessions dealing with specific operational features and functionalities of TC-1™. Attendees were provided with a syllabus of 19 separate mini-courses, covering such topics as benefit accruals and points, creation and application of schedules, optimizing reports, security, configurable options, benefits of client server, and technical support.

New sessions in this year’s program included planning internet strategies and the use of the online technical support options, including live support chat, now offered through, Datamatics’ new web site. An open forum was also conducted, where attendees described challenging, new requirements and were invited to submit questions directly to TC-1™ application specialists for additional instruction and advice.

Separate meetings rooms at the Seaview were utilized for the breakouts. Each room included special projection equipment where all could view the relevant tabs and settings within TC-1™. Attendees were each provided with detailed course workbooks containing screen shots and explanatory text that dovetailed with the instructors’ presentations.

A special survival skills for managers seminar was offered for the first time, conducted by the Datamatics’ management consulting and employee development staff. Organized around a case study that centered on the performance of a customer service rep, the seminar featured participative role playing and self-diagnostic strategies for resolving difficult communication issues.

Attendees’ response to the entire 2004 conference, as measured in a written survey, was overwhelmingly enthusiastic. Many of their suggestions for future conference programs have already been included in Datamatics’ advance planning for the 2005 meeting, a date for which will be announced early next year.

About Datamatics

Datamatics Management Services, Inc. is a New Jersey-based software development and management consulting company. Datamatics’ TC-1 Workforce Management Solution is a leading software package used in thousands of businesses, including QVC, Jet Blue, and Armed Forces Savings Bank. TC-1 automates employee scheduling, attendance record keeping, benefit accrual tracking, and cost allocation. TC-1’s open architecture and scalability provide single source, enterprise and web based solutions to the many challenges of managing people and controlling costs.

For additional information, call 800-673-0366 or visit the company’s web site,

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