Government Performance Project Releases States Grades: Michigan Earns a B+; State is a Leader in Public Management

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GPP issues state report cards. "Grading the States 2005" is the nationÂ?s only comprehensive, independent analysis of how well each state is managed.

The last few years have seen the biggest financial crisis for state governments in 50 years

Michigan is working to improve services by eliminating departmental conflicts in an initiative that may enhance its reputation as a national leader in public management. Michigan is now ranking its budget priorities by the importance of services without concern for the demands of individual departments.

These conclusions are based on research released today by The Government Performance Project (GPP), the nation's only comprehensive, independent analysis of how well each state government is managed. The project is funded by The Pew Charitable Trusts.

The state report card, "Grading the States 2005," gave Michigan a B+ on a scale of A-F for its management of Money, People, Infrastructure and Information. That placed it higher than all but six other states. All 50 states received grades in the GPP’s report, which can be found at http://results.gpponline.org/Michigan and in the February issue of Governing.

According to GPP Director Susan Tompkins, the quality of management performance by state governments is often critical to the success of a state’s programs and policies. "The last few years have seen the biggest financial crisis for state governments in 50 years," said Tompkins. "The way Michigan has reacted to this crisis managerially has had a big impact on citizens in this state and will for years to come."

In its efforts to make government more efficient, the two-year-old administration of Governor Jennifer Granholm has been working to get disparate groups to work together, a process known as "silo busting".

The administration has also put a system in place that prioritizes badly needed road maintenance on a state-wide basis, replacing the old system in which such decisions were made by a series of state and local agencies.

Michigan got a B+ for its management of infrastructure; capital planning and intergovernmental coordination were seen as particularly strong, while other areas such as project monitoring got mid-level grades.

In many ways, Michigan is a leader in public management, the report said. It noted that the state has created a centralized system of information technology that has allowed it to do a better job than others of gathering, analyzing and disseminating information.

The state also got a B+ for information management – the way information is gathered, analyzed, utilized and shared. Particular areas of strength were its strategic direction and its management of information for performance.

But in the financial area, Michigan has some major problems; its spending has been growing much faster than revenue, and it has increased its short-term borrowing. It has boosted revenue with some one-time measures, including some questionable accounting, and has minimal reserves, the report said.

Michigan earned a B in money management; researchers identified the budget process and contracting and purchasing as strengths, but found structural balance to be a weakness. The state also got a B for management of people, although its hiring and training/development were seen as strong.

The report, the result of a year of research by a team of academics and journalists, is designed to allow state leaders to identify their state’s strengths and weaknesses, and to compare the performance of their state to others.

The GPP used data from different sources: (1) an online survey filled out by designated state managers, (2) a systematic analysis of public documents, and (3) interviews with legislators and executive officials, independent citizen groups and academics. (Note to journalists: please see methodology below for detailed information on process.)

To view the complete report on Michigan and to compare its performance to the other 49 states, see http://results.gpponline.org/Michigan. The February issue of Governing magazine also reports on the state grades at http://www.governing.com on January 31.

The Pew Charitable Trusts (http://www.pewtrusts.com) serve the public interest by providing information, policy solutions and support for civic life. Based in Philadelphia, with an office in Washington, D.C., the Trusts make investments to provide organizations and citizens with fact-based research and practical solutions for challenging issues. With approximately $4.1 billion in dedicated assets, in 2003 the Trusts committed more than $143 million to 151 nonprofit organizations.

The Methodology

“Grading the States 2005” builds on a rich lode of information about performance. The Government Performance Project has collected thousands of pieces of data which, put together, paint a detailed portrait of state government performance. The grading process for GPP 2005 built on the following steps:

·    Grading against criteria. The GPP graded the states against criteria, not against each other. The team’s analysts began by carefully identifying the four management areas – Information, Infrastructure, Money, and People – that are most important in achieving policy goals. In each management area, they then identified the characteristics of effectively managed governments. These criteria, defined by the best research in the field, established the grading standards.

·    Refining the criteria. The GPP’s research team then identified the components (that is, the subcriteria) that make up each criterion. For example, a state that manages its Money well would maintain structural balance by making limited use of one-time revenues; a state that manages its People well would retain a skilled workforce by maintaining productive relations with its employees. These subcriteria defined each of the criteria.

·    Collecting the most important information on the criteria and subcriteria. The GPP’s research team then collected the data that provided the best information about the criteria and subcriteria. Researchers assembled much of the data from existing sources, including information posted on state websites and published in government reports. Some of the information came from an innovative web-based survey, in which state officials completed information requested by the GPP. And some of the information came from interviews conducted by the team of reporters from Governing magazine.

·    Analyzing the information through a collaborative process. The research team of scholars and journalists then jointly analyzed and discussed the data and its implications. They combined their information and jointly assigned the grades.

·    Conducting the process in transparent fashion. From the very beginning, the GPP committed to a process of transparency. The project’s researchers and reporters consulted extensively with state officials before defining the criteria. The GPP published the criteria and subcriteria before launching data collection. Along the way, regular electronic newsletters kept state officials, as well as others interested in the project, on its progress. When the GPP published the grades in Governing, it provided extensive explanation of the grades and of the information used to produce them. In addition to the narratives published in the magazine, the GPP website contains deeper explanation. In the coming months, more and more data and analysis from the project will be made available on the website as well. The result is an unprecedented repository of information about state government management, which will be available without charge to anyone interested in reviewing it.

This is the third time that the Government Performance Project has graded the states. The grades in this version are not comparable with the grades in the previous phases of the project, for several reasons:

·    Number of management categories graded. In the past, the GPP graded five management areas. In this version, the research team redefined all of the criteria and combined some of them. As a result, the five categories graded in previous versions do not match the four in this version.

·    Emphasis on results. Previous versions of the GPP focused on the processes of state government. In this phase, the GPP focused far more on the ability of state governments to produce results. For example, in this version of the GPP, it is not enough for a state to demonstrate that it collects information about the performance of its programs. The GPP grades states on how they use that information to improve results.

Because of these two important changes, grades in this version of the GPP are not comparable with previous grades. Such comparisons should not be made; if they are made, they are certain to be misleading and inaccurate.

The grades assess the capacity of state governments, as a whole, to produce results. The grades do not represent a judgment of any individual within state government, or of any branch of state government. Many things go into the assessments, including state legal and constitutional processes, the structure of state policies and programs, the relationships among elements of the state government, and the relationship between government and its citizens.

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Barbara Beck
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