New Software Suite Improves Productivity and Slashes Costs for Small and Medium-Size Businesses

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Softalk Collaboration Suite is a new suite of software that provides cost effective messaging and collaboration solutions for small and medium-size businesses.

Small and medium-size businesses can now cut costs and improve productivity by introducing a new software suite that enables them to save time and money by slashing the time it takes to work effectively with colleagues. A Microsoft survey of 38,000 workers in 200 countries revealed that office workers average in three productive days a week. Despite this just 34 per cent of them use scheduling tools.

The new Softalk Collaboration Suite lets users of Microsoft Outlook share calendars, contacts, tasks, notes and email with their colleagues. Softalk Collaboration Suite includes the WorkgroupMail email server with integrated anti-virus and spam protection. It also includes Softalk Organizer, a web-based collaboration tool that enables workers who are away from the office to access all of the data in the shared Outlook folders, including synchronising email that has been sent and read on the road with that in Outlook in the office.

"Softalk Collaboration Suite enables you to benefit from all the advantages of better team working such as quickly seeing when a colleague is free or finding a customer's contact details, without any of the additional expense of a Microsoft Exchange or Small Business Server solution," said Simon Bates, joint CEO of Softalk. "Small and medium-size businesses don't want the complexities of a huge, enterprise level system that has artificial limitations simply so that it can be sold to a different market. Instead we've designed and built a system that specifically meets the needs of small and medium-size businesses as well as education, government and voluntary sector organisations."

Softalk Collaboration Suite (SCS) is comprised of three integrated products with a shared database. SCS includes updated versions of Softalk's flagship products, WorkgroupMail and WorkgroupShare, as well as Softalk Organizer, the new web-based collaboration client.

WorkgroupShare is a cost effective alternative to the Outlook collaboration functions of Microsoft Small Business Server and Exchange. WorkgroupMail is a cost effective mail server that not only provides scaleable, secure messaging but also integrated anti-virus and spam protection. It also now offers email message archiving, searching and retrieval to enable businesses to comply with new laws regarding storing data and correspondence for several years. Softalk Organiser is a web-based collaboration client that also provides a group view of calendars, a feature that is not well implemented in Exchange Server.

Softalk Collaboration Suite provides similar benefits to Microsoft Small Business Server and for 50 users it costs just $40 per user compared to $100 for Small Business Server (which also imposes a maxium limit of 75 users while Softalk Collaboration Suite is scaleable to cope with future expansion). The ease of use and lower hardware requirements for Softalk Collaboration Suite mean that the long term cost of ownership is also significantly less than for Small Business Server or Exchange.

"Not only does Softalk Collaboration Suite cost less to buy than Microsoft Small Business Server or Exchange but the long term cost of ownership is also considerably less. SCS can run on a much less powerful PC than is needed for Exchange, and doesn't even need a dedicated server meaning that the PC can be also be used for day to day office work," explained Simon Bates. "Setting up, configuring and maintaining Exchange Server all require a very high degree of technical expertise that most small and medium size businesses don't have. In contrast any user with reasonable IT skills can have SCS up and running in just a few minutes."

Pricing and availability

Softalk Collaboration Suite is available immediately including a 30 day free trial from Softalk ( or its resellers for $450 for five users, $1425 for 25 users, $2750 for 100 users and $9995 for unlimited users. All prices include one year’s free email support, version upgrades, anti-virus updates and anti-spam updates.

About Softalk

Softalk provides a range of messaging, collaboration and contact relationship management software solutions specifically designed to benefit small to medium size businesses. Softalk was set up in 1993 and is a privately held company headquartered in Maidenhead in the UK with a US office in New York. Customers include American Express, British Chamber of Commerce, Cancer Research, Cap Gemini France, Cisco, Lufthansa and Xerox. Its products include WorkgroupMail, an email server for small businesses; WorkgroupShare to enable organisations to share Outlook folders without the need for Microsoft Exchange; and OfficeTalk, a low cost contact and customer relationship management solution. For more information visit or join in the conversation at our blog at

For further media information please contact:

Stuart Bruce, Bruce Marshall Associates LLP,

+44 (0)20 7870 5322 / +44 (0)113 282 5321 / +44 (0)7900 985960


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