65,000 Indiana High School Students to Send Electronic Transcripts

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Indiana awards statewide e-Transcript contract to Docufide; some schools are up and running.

Docufide, Inc. today launched services that will allow high school seniors throughout Indiana to order and send their transcripts online. Less than two months after signing an agreement with Indiana state education officials, the company is delivering transcripts electronically between Indiana high schools and colleges nationwide.

The contract follows two years of preparation and a competitive procurement process. The August 16th agreement names Docufide to develop and service Indiana’s e-Transcript Initiative. This collaboration between the Indiana Commission for Higher Education (ICHE) and the Indiana Department of Education will enable 65,000 students in more than 500 public and private high schools to deliver their transcripts electronically to postsecondary institutions and scholarship funds.

The initiative is funded by the Indiana Secondary Market for Education Loans, Inc., (ISM) a private, not-for-profit organization. “Part of our mission is to encourage Indiana citizens to pursue higher education. We believe Indiana’s new e-Transcript initiative will help more young people continue their education after high school, by freeing up time in high school guidance offices which can better be used to help students prepare. Hours spent copying and mailing transcripts can now be used to counsel students. We’re confident schools can easily use the service provided by Docufide, with ISM eliminating costs for students, high schools and colleges,” said Stephen W. Clinton, ISM President.

High schools nationwide use Docufide’s Secure Transcript system to manage the ordering, retrieval, and delivery of student transcripts. Free to schools, the paperless service saves time and money for school districts. Students enjoy the convenience of ordering transcripts online, 24/7 and the comfort of knowing when their transcripts are delivered. And colleges welcome the increased efficiency, security, standardization, notification, and tracking.

A NATIONAL NEED, AND AN OPPORTUNITY

The announcement comes at an important time for American schools. While schools struggle with budget shortfalls and under-funded federal mandates nationwide, overburdened counselors and administrators spend precious staff time processing transcripts: nearly $7.00 in labor and materials for every transcript sent (according to the National Center for Education Statistics).

Colleges spend more than $9.00 processing each incoming high school transcript, and report that the volume of applications is increasing every year (according to NCES). Meanwhile, more than 91% of all colleges and universities already accept online applications (according to the National Association for College Admission Counseling). From the student perspective the need is equally clear. Today’s students not only adapt well to electronic services – they demand to manage much of their lives online.

Enrollments in high schools and colleges are expected to increase until at least 2010, while the educational budget crisis isn’t likely to improve anytime soon. Technology solutions can help relieve the strain and provide the data for better informed decision-making. According to John Reese, Docufide’s CEO, “We feel we’re in the right place at the right time with the right solution – for Indiana, and for students and educators nationwide.”

SCHOOLS ALREADY UP AND RUNNING

Docufide’s Secure Transcript service is already operational in a number of test schools prior to the official launch. Installations require less than an hour of staff time per school thanks to Docufide’s uniquely non-invasive, patent pending technology. The system requires no complicated technical integration, nor does it impose any standard the school’s technology does not already support.

“We are very pleased that Docufide was able to deliver an accelerated project rollout,” said Stanley G. Jones, ICHE’s Commissioner. “We were concerned about not placing any burdens on school administrators during implementation. The reports we’ve heard from the front lines indicate that the changeover is going very well.”

“It took us approximately 15 minutes to download and install the software, and after a 45 minute training session, we were done implementing and ready to use the service. The installation, training and implementation processes were extremely simple and straight-forward. The entire procedure truly was as easy as Docufide advertised,” said Meredith Bovin, IT Coordinator for Carmel High School, Carmel, IN. On the receiving end, Michael Donahue, Director of Admissions at Indiana University-Purdue University Indianapolis, reports that, “In under five minutes we registered IUPUI for the service, and have already received transcripts electronically from Indiana schools as well as from out-of-state schools on Docufide’s Secure Transcript. This couldn’t have been easier. It’s going to revolutionize how high schools and colleges do business.”

As Reese explains, “Overburdened schools need solutions that are time-tested and highly cost-effective. Administrators need a system that installs quickly and is easy to use. We’ve learned a great deal installing Secure Transcript in 16 states and delivering transcripts to over 1,000 colleges nationwide.”

AN ONGOING PARTNERSHIP

Full implementation in more than 500 schools statewide is expected by the end of 2006. In addition, Docufide and Indiana will continue to improve the service: “More features will be added in 2006, including transcript delivery for transfer students between Indiana high schools and between Indiana colleges,” says Jones. Support for the new Postsecondary Electronic Standards Council (PESC) XML standard will also be available when it is approved.

Reese attributes the initiative’s success to a strong partnership: “Our ability to bring Indiana’s e-Transcript system live in less than two months is a testament to the core functionality of our service, the hard work of our staff, and great cooperation and support from our customer.”

ABOUT DOCUFIDE, INC.

Docufide is the leading provider of Educational Records Management services. Its flagship service, Secure Transcript, manages the ordering, processing, and secure delivery of student transcripts for secondary and postsecondary institutions nationwide. Secure Transcript saves schools money, frees up staff time, and improves student satisfaction. Docufide, Inc. is headquartered in Los Angeles, California, with representatives throughout the United States. For more information please visit http://www.Docufide.com or call 310.309.3722.

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