Research Shows Eliminating Paper Documents Needs to be Put at Heart of Environmental Policy

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Following Conservative leader David Cameron’s pledge to put the environment at the forefront of his policy programme, research undertaken by Version One has identified that UK organisations are still contributing significantly to the destruction of rainforests and global warming by needlessly printing alarming volumes of business documents.

Following Conservative leader David Cameron’s pledge to put the environment at the forefront of his policy programme, research undertaken by Version One has identified that UK organisations are still contributing significantly to the destruction of rainforests and global warming by needlessly printing alarming volumes of business documents. On average, every company generates over 17,000 paper documents every month. This is equivalent to at least 49 trees every year. Version One researched finance directors from over 100 organisations to determine the extent of the ‘paper document’ problem in UK businesses.

Despite sustainable development initiatives, the public sector generates the largest volume of paper documents with each public sector organisation producing, on average, 30,917 documents every month (371,000 per year). These documents comprise invoices, purchase orders, statements, remittances, reports etc.

Of the total organisations researched, one local authority generated the greatest number of paper documents - totalling 400,000 each month. This is an alarming 4,800,000 documents every year - the equivalent of 1,152 trees covering an area the size of 12 football pitches.

“These findings are extremely disturbing,” says Tony Bray, director of Version One. “The technology is available for electronically storing, delivering and managing documents and so there is no excuse for organisations to still be printing-out hard copy documents. By continuing to do this, our rainforests are being needlessly destroyed. It’s encouraging that David Cameron promises to focus upon the environment in his policy programme but we need more than words. Action is needed by all parties and it is needed now.”

Bray continues, “Manually filing, posting, faxing and approving hard copy documents also leads to enterprise-wide inefficiency. With a typical ROI of less than six months, document management and imaging solutions enable organisations to save dramatic amounts of time and money as well as reducing the destruction of our rainforests and global warming.”

About Version One

Version One Ltd, a rapidly growing company established in 1989, is the author of a range of document management and imaging software solutions.

Version One’s software won a Green Apple environmental award 2005 and made the shortlist for Enterprise Software Package of the Year in the 2005 Accountancy Age Awards. The Company was also shortlisted for the Information Management Awards 2005 (IM2005). Version One is officially named as one of the fastest-growing technology companies (in the North and Midlands) in the 2005 ‘Deloitte Fast 50 Awards’ and was named one of the fastest growing-technology companies in Europe, Middle East and Africa (EMEA) in the 2004 ‘Deloitte European Technology Fast 500 Awards’. Version One's leading document management system - DbArchive - automatically archives electronic copies of all outgoing and incoming business documents. The latest launch, DbCapture, uses advanced Artificial Intelligence and Optical Character Recognition (OCR) technologies to dramatically reduce manual data entry. Both solutions save dramatic amounts of time and money.

Contacts:

Liz Ebbrell, Version One

http://www.versionone.co.uk
+44 (0)1625 856500 or 07917 634 705

Catherine Murphy, Version One

http://www.versionone.co.uk
+44 (0)1625 856500 or 07771 746056

Tony Bray, Version One

http://www.versionone.co.uk
+44 (0)1625 856500 or 07778 648082

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Liz Ebbrell