Business Safety Record Hassles Inspire Internet-based Solution

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Three companies team up to provide low-cost safety and record-keeping program for small to mid-sized businesses, streamlining operations while saving time, money, and red tape headaches.

Employee records, meeting schedules, equipment purchases and OSHA forms…what do they have in common?

“They’re a pain to keep up with,” says Judy Hughes of Alpha Building Inspectors, who is looking forward to using a new web-based system to streamline her business recordkeeping.

Many small businesses, especially those with a number of employees, find it difficult to keep up with the reporting required of them by Government entities. Contractors and other businesses often find that filing the necessary OSHA incident and injury records can be time consuming and cumbersome. In the press of doing business, many small companies have incomplete safety records, which can result in citations.

“Safety is a relative luxury, especially when money is tight,” said Steve Moon of Moon Services, Inc., an HVAC service company with over a dozen employees. He notes that the biggest problems he faces in safety are time and money.

“We spend most of our time putting out fires—working with a limited amount of time and staff. I need to have injury logs posted and have regular safety meetings, etc., and it can get overwhelming,” he laments.

To address these problems, three companies in Maryland and Delaware brainstormed a program for small to mid-sized companies that takes the bite out of safety recordkeeping. Designed by a safety consulting company, an IT business and a business consulting firm, the recently released SafePort System™ (see the website at was created to keep track of business-critical information off-site in easy-to-use internet-based modules. With modules for employee records, equipment purchases, reminders, meeting records and OSHA forms, SafePort System™ allows a single administrator to keep track of all the necessary reporting requirements without having to rely on cumbersome filing systems, faulty memories or client-server software that can cost thousands to buy and maintain.

“We found a way to provide big business IT tools for small business inexpensively,” said co-creator Mike DePaola of DMA Web Applications, an IT firm in North East, Maryland.

“Companies with fewer than 50 employees can subscribe to all of the modules for a very low price. The system is completely web-based, with cross-platform capability, and easy to use on a MAC or a PC with just about any browser,” said DePaola.

Internet safety, an issue of concern for any business, was also addressed in developing the program. Administrators log in with secure, 128-bit encryption, and the system allows tiered access for different employees. An added benefit is that records are kept offsite with automatic periodic backups, eliminating the safety and storage issues of maintaining a database in-house.

Once Steve Moon got a look at the system’s capabilities, he was optimistic about its possible uses.

“After looking at the SafePort System™, I think it could take a lot of pressure off,” said Moon. “There are so many rules, and so much to check…we’re more afraid of OSHA than the IRS. I like the idea of OSHA compliance without all the hassles of having to know all the rules…I just want to run my business, and so does every other employer out there. It could be a great tool for small businesses like mine that are stressed for time.”

But safety records are not the only problems addressed by SafePort. Paul Reed of Consulting Solutions, LLC (the safety arm of SafePort) emphasizes that it is also a great tool for keeping employees and business owners up to date on day-to-day operations. “The Reminder Module is probably the keystone of the SafePort System™ arch,” said Reed. “It was originally designed just as a safety system, to keep track of periodic safety training and equipment reminders, but actually works across all modules, and has much more capability. Administrators can keep track of regular staff meetings, and remind certain employees of specific tasks…in short, it’s a communication facilitator.”

Starting with the basic concept of how to keep better track of safety records, all three businesses contributed ideas in the development phase to make SafePort a more versatile problem solver across the board—and the system grew.

“It evolved from being strictly a safety system into an overall business tool,” said co-founder Ed Snyder of Aperture Management, LLC. “Every business needs the right tools to move forward. You need to know where you are, and a plan to get from here to there. We believe the SafePort System™ is a great tool for moving forward in business. Keeping track of essential information as well as keeping a hand on the pulse of communication is very important, and our goal was to provide an affordable, easy-to-use tool for growing businesses to help them stay on top of their game. Business helping business -- that’s what it’s all about.”


Paul R. Reed

Consulting Solutions, LLC

P.O. Box 6

Port Deposit, MD 21904        


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