'File Detector' Locates Missing Files for Law Firms

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FileTrail Inc., the leading provider of RFID File Tracking Solutions, announces the newest version of their FileDetector™ technology to eliminate the manual search for lost files. The FileDetector leverages the latest RFID technology to help clients find missing files.

FileTrail Inc., the leading provider of RFID File Tracking Solutions, announces the newest version of their FileDetector™ technology to eliminate the manual search for lost files. The FileDetector leverages the latest RFID technology to help clients hunt for files like using a metal detector to find lost gold.

"FileDetector technology is all about finding gold," said Tom Pemberton, VP of Product Strategy with FileTrail. "Law firms waste a lot of labor searching for file folders -- partners would fall over if they ever totaled the cost."

The real problem is that no one knows how much time is spent searching for files. Staff remember the extreme event -- the three hours spent hunting for a file last month. But, what passes without notice is the 10 minutes here and 20 minutes there, every day.

Client feedback indicates that searching time can consume 6 to 10 percent of the day for each staff member at the firm. Even in a boutique firm, time spent searching for files can quickly consume multiple FTE's.

FileTrail developed the FileDetector technology in response to customers who needed to find misplaced files quickly. The FileDetector's Gen 2 RFID technology provides reading from distances up to 72 inches. This technology replaces the old RFID technology that was limited to reading from 8 to 10 inches.

Clients voiced the need for a friendly description that clearly identified the file that had been found -- not just a cryptic bar code or RFID number. FileTrail also displays who requested the file and where they sit, allowing the file to be taken where it is needed immediately.

"It is common in large or multi-office firms that staff do not know where everyone sits," said Tom Pemberton, Vice President of Product Strategy for FileTrail. "Displaying the office location means that staff have everything they need on the screen in front of them to take action."

The FileDetector technology has already had an impact with clients. One client called just a few days after training to say they found three misplaced files with the FileDetector within 10 minutes. The former approach would have meant sending a team out to search 100-plus staff locations until the three files were found.

"I didn't know how much time I spent looking for files, and I can't believe how much easier my work day is now because of FileTrail," said Stephen P. Paschall, Partner, Lovett Bookman Harmon Marks, LLP.

FileTrail's RFID technology can be integrated with an existing RIM system. For firms that don't have a RIM system, its browser-based software provides a complete solution for file tracking and records management. FileTrail solutions are extensible to work across multiple offices, integrate with existing systems and print color coded labels.
"We realized the amount of time we spent managing case files was huge," said Lee Reichert, a partner at Kamlet Shepherd & Reichert. "FileTrail RFID is cutting that time by 75 percent."

For More Information
For more information contact FileTrail at 800-310-0300 and ask to review the FileDetector and RFID in the on-line Demo Center. You may also visit http://www.filetrail.com and request:

Right on Track, published in Legal Management by ALA, July-August 2007.
Utilizing RFID In The Legal Environment, published in Records Management by ILTA, March 2007.

About FileTrail
FileTrail is the leading provider of browser-based solutions for file tracking and records management. Their leadership in Gen 2 RFID file tracking has revolutionized Passive Tracking™ and the use of RFID in the office environment. The software's scalable architecture perfectly adapts to fit each customer through the unlimited number of user-defined fields, extensible records classification, and user-configurable features. Enterprise-class security ensures complete control over access to records and records information, while providing documentable compliance.

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TOM PEMBERTON
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