Secure 'Instant Document Access' With Sharp and DocuLex

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DocuLex Archive Studio 4 automated electronic document management software validated for use with Sharp OSA-enabled MFPs.

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DocuLex (http://www.doculex.com), creators of electronic document management software, announces the validation of DocuLex Archive Studio 4's seamless integration with Sharp® MFPs via Sharp OSA™ technology.

This joint application provides users with convenient document capture and indexing, a key ingredient to the success of any electronic document management solution. This allows users to interact with Archive Studio directly from the front panel of the MFP. With a Sharp OSA-enabled MFP and Archive Studio, users can start and finish scanning directly at the MFP without the use of a PC, drastically reducing document capture workflow steps and increasing efficiency.

"By pairing our MFPs with the DocuLex Archive Studio 4 product via the Sharp OSA platform, our customers can access DocuLex's archive and document management functionality directly on the MFP's touch screen and can scan documents seamlessly into business-critical applications," said Tom Davis, Vice President, Marketing Applications Development, Sharp Imaging and Information Company of America (SIICA).

SIICA, a division of Sharp Electronics Corporation, markets the advanced, color MX Series and a full product suite of workgroup and production MFPs.

"Access to Archive Studio is enabled through a local or wide area network on the user's server, Internet connection via remote server or DocuLex's online service. This solution provides the convenience of one server installation for unlimited users, with Archive Studio managing access security rights and document permissions in conjunction with active directory control," comments Tim Nissen, Marketing Director of DocuLex.

DocuLex Archive Studio consists of two programs: Goby Capture and WebSearch. Goby is an easy-to-use program providing simplified paper document conversion and electronic capture of all electronic files such as Microsoft Office (Word and Excel) and email. Distributed capture capability is provided for an unlimited number of users throughout an organization via the program's Profiler document identification freeware, in tandem with the server-based Monitor image processing program.

With DocuLex Goby Capture, intelligent cover page technologies allow documents to be profiled and cataloged prior to scanning. Indexing criteria may be added via optical mark recognition or 2-D bar codes created with user-defined content. This allows documents to be scanned, indexed and organized electronically, then forwarded to the users desktop, file archive and to the document management system. The new Goby Query utility provides the convenience of content export to Profiler from Oracle and SQL databases. XML to PDF conversion is also enabled.

Electronic documents are captured, indexed and delivered to the same archive folders as paper documents. They are saved in their native file format and ready for secure access from anywhere at anytime.

Goby Capture's Monitor component is server based and recognizes the Profiler cover sheet, fully indexes the accompanied document, names the file, then forwards the fully searchable PDF or electronic file to the user-defined destination. The destination may be one or many locations, including FTP address, email, printer, network, local folder and the user's desktop. The program includes enhanced optical character recognition (OCR), page deskew & despeckle, blank page removal, barcode recognition and other image processing workflow processes.

Server-based DocuLex WebSearch provides electronic document access throughout a business's local and field operations, with the ease of use of a browser application or Internet search engine, providing 'Instant Document Access' from any location. The program's SQL database support accommodates substantial file volumes, providing users with Microsoft's off the shelf database power. The Active Directory integration enables heightened security via access permission grants and subsequent tracking. WebSearch also serves as a document hosting facilitator, with PKI providing encryption and digital signature security for outsourcing daily use information access to stored electronic files. The program manages SSL remote security and retrieval of all file formats including MS Office, PDF and email, with retrieval tracking and activity logging assists with compliance of privacy laws including HIPAA and Sarbanes - Oxley.

Beneficial to the user is the integration of Web 2.0 technology, an updated, visually appealing interface, requiring little training and instant productivity. The server based software automates complex document organizational functions including file room views, providing a visual representation of hard copy document's storage housed in a physical records library. This creates a low maintenance environment ideal for small businesses and departmental entities within larger organizations, as well as for hosting service companies.

Driven by a convenient dashboard display featuring the functions menu, WebSearch is now a workflow collaboration enabler, providing users the ability to share and amend native format documents, while organizing and tracking each amended version. The WorkSpace feature enables users to group sets of documents together to be shared with colleagues, and a discussion feature has been added for users to comment on document content.

The Sharp OSA development platform turns MFPs into gateways for document-based business communications by integrating the device with network-based applications. It allows businesses to connect their MFPs with a wide range of enterprise applications, including document management applications, reporting functions and programs developed internally. The result is a truly customizable MFP that can be designed to meet virtually any business need.

For additional information on DocuLex Archive Studio, and to arrange a convenient online demonstration, call DocuLex at 863.297.3691 x236 or visit http://www.doculex.com.

About DocuLex
Incorporated in 1996, Winter Haven, Florida-based DocuLex creates open-system document management software for use with desktop and production document scanners, as well as digital multifunctional copiers, facsimile and wide format units. Through an extensive reseller channel, the company offers network-enabled document capture and image processing software along with Web-based search and retrieval programs, bundled and offered as Archive Studio. Archive Studio is easy to use, productive electronic document management software for any business environment seeking 'Instant Document Access.' Visit http://www.doculex.com.

About Sharp Electronics Corporation
Sharp Electronics Corporation is the U.S. subsidiary of Japan's Sharp Corporation, a worldwide developer of one-of-a-kind home entertainment products, appliances, networked multifunctional office solutions, solar energy solutions and mobile communication and information tools. Leading brands include AQUOS® Liquid Crystal Televisions, 1-Bit™ digital audio products, SharpVision® projection products, Insight® Microwave Drawer® appliances, and Notevision® multimedia projectors. For more information visit Sharp Electronics Corporation at http://www.sharpusa.com

Sharp, Sharp OSA and related trademarks are trademarks or registered trademarks of Sharp Corporation and/or its affiliated companies. All other trademarks are the property of their respective owners.

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TIM NISSEN
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