Study Shows More Expensive Printers Have Lower Ownership Costs

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With one of the largest independent databases of printer, ink and toner cartridge information currently available, ( recently conducted a study of popular printer models for small businesses. This study was conducted across its database of printer vendors, and took into account product pricing from partner merchants in both the U.S. and Europe.

The study shows that the spread in the Total Cost of Ownership (TCO) between similar small business printer models can exceed $10,000 over five years. has published a list of the top 10 small business printers, based on TCO, so small business owners can see how the selection of a printer can impact their overall operational costs.

In this Top 10 list, the difference in TCO is $1288 between the model with the lowest TCO (the Xerox Phaser 8560 MFP N - and the one with the highest TCO (the HP Color LaserJet 2820 - It is interesting to note that, in general, the most expensive printers have the lowest overall ink and toner costs. This is a case where spending more for a printer initially can save money in the long run, based on the costs of ink and toner cartridges.

For example, the average price of $1451 for the Xerox Phaser 8560 MFP N printer is $828 more than the HP Color LaserJet 2820, yet the toner cartridge costs for the HP over five years exceeds that of the Xerox by $2116. In our current economy, small business owners should consider overall operational costs when considering a printer purchase. They need to determine if the purchase price of a less expensive printer is offset by the generally higher operational costs.

According to Bob Crum, Director of U.S. Operations for, "Business owners need to be aware of the long term cost implications of buying less expensive printers. The ownership costs of these printers are generally higher because of more expensive toner replacement costs." He added, "It's another example of 'you get what you pay for'. But, as our study shows, there are models that have a nice combination of low initial cost and decent long term ownership costs."

In addition to the costs of ink and toner replacement for both black-and-white and color printers for small businesses, also accounted for costs of service and maintenance. For some models of printers, the service and maintenance costs alone can exceed the initial price of the printer itself.

About is operated by, Inc. in San Jose, CA, and owned by Treasuron International, an independent resource in the online marketplace for printers and cartridges. Launched in 2008 with the aim of providing unbiased information on a wide range of printers and cartridges and presenting them in an objective way which enables accurate comparisons, currently features more than 4,500 printers and 1,600 cartridges in its database connected to authorized online retailers.

For more information please visit the website at

Manufacturer and Type - Av. Price - Cartridge costs 5 Years - Total costs
Xerox Phaser 8560 MFP N - $1,451 - $6,193 - $7,644
Konica-Minolta Magicolor 4690 MF - $1,000 - $6,894 - $7,894
Xerox Phaser 8860 MFP D - $3,653 - $4,384 - $8,037
Xerox Phaser 8560 MFP D - $1,858 - $6,193 - $8,051
Brother DCP 9040 CN - $516 - $8,147 - $8,663
Brother MFC 9440 CN - $577 - $8,147 - $8,724
Brother DCP 9045 CDN - $608 - $8,147 - $8,755
Brother MFC 9840 CDW - $645 - $8,147 - $8,792
Samsung CLX-6200 FN - $700 - $8,179 - $8,879
HP Color Laserjet 2820 - $623 - $8,309 - $8,932


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Kimberly Carrillo
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