Converting to Electronic Medical Records -- How P2E Uses Document Scanning to Help Practices Overcome Hidden Obstacles

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The technological learning curve involved in implementing an EMR is one of the major obstacles practices are facing. But it may not be the biggest. What many companies are finding out is that integrating years of paper data into electronic data can take more time than training your staff on how to use the new system. P2E Scanning Services out of Haverhill, Massachusetts describes it as the "Two Islands", and has a document scanning solution that can make the transition much faster and smoother.

Our clients want to move to an electronic filing system but all of their information is stored in years of paper charts. They want to move to this new Electronic Island but all of their information and client data is still on the Paper Island.

EMR's have been termed to be the future of the health care industry in the United States. The President has spoken about it extensively in his economic recovery package and here in Massachusetts, it has been mandated by a new law that began to take effect in January of this year. Although EMR's seem to have a great upside, there is a definite learning curve involved. Nurses and staff must be trained to use and understand how the new system works, as well as learn the new operating procedures involved with this type of system. This is spoken of as the great obstacle in converting to an EMR.

But what many companies are finding out is that there is an even greater obstacle; integrating years of paper data into electronic data. P2E Scanning Services out of Haverhill, Massachusetts describes it as the "Two Islands" and has a document scanning solution that can make the transition much faster and smoother.

"Our clients want to move to an electronic filing system but all of their information is stored in years of paper charts. They want to move to this new Electronic Island but all of their information and client data is still on the Paper Island." - Kyle Fugere, President, P2E, LLC

EMR's are great for new clients but the great majority of patients are returning customers. This leaves staff in a precarious position. Not only are they learning a new system but are being forced to jump back and forth between the Electronic Island, and the Paper Island.

Software vendors say that converting information is not a big deal and that in many cases all they have to do is scan in the crucial information. But this still requires going through every chart and sorting out the "crucial information" from the "not so crucial information". Either way there is a great amount of time involved, even for a small doctor's office.

P2E has helped solve this hidden obstacle by creating a bridge from the Paper Island to the Electronic Island. They specialize in high speed document scanning for the medical industry. They set up their equipment at the client's location with teams of 2 - 4 HIPAA trained technicians and begin the task of converting years of paper charts into usable electronic data.

"We are able to extract important information and index certain terms such as the patient name, data of birth, or account number in order to make the transition easier." - Kyle Fugere, President, P2E, LLC

As patients come in, the office staff will jump to their scanned chart and import it directly into their new EMR. One firm noted that it saved their office $10,000 by having P2E integrate their charts rather than having their staff do it. Not only that but they were able to do it in a matter of weeks instead of months or years.

As the new mandate in Massachusetts begins to take affect they predict that there will be many offices straddling the two islands, unsure of how to integrate into the new system. There is no simple answer but P2E has developed a method that has been proven to be very effective, both in terms of cost as well as shortening the learning curve involved in switching to an electronic system.

If you are interested in P2E's services or have any questions regarding this article please contact Kyle Fugere at 877-977-6636 x707 or visit them on the web at http://www.p2escan.com/document-scanning.aspx.

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Kyle Fugere
P2E Scanning Services
877-977-6636 ext. 707
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