Highlighted at AIIM 2009 International Exposition and Conference: DocuLex Archive Studio for Colleague Collaboration and Compliance Adherence

Share Article

DocuLex (http://www.doculex.com), highlighted the company's Archive Studio content management software's abilities for colleague collaboration and compliance adherence at the Association for Information and Image Management (AIIM) 2009 International Exposition and Conference.

DocuLex (http://www.doculex.com), highlighted the company's Archive Studio content management software's abilities for colleague collaboration and compliance adherence at the Association for Information and Image Management (AIIM) 2009 International Exposition and Conference.

An effective, affordable content management system for small business and departmental entities of all business and public sector entities, Archive Studio enables convenient colleague collaboration ability by providing easy information access to people working on projects in-house or remotely. The Web browser-based, information-imparting content management software facilitates the capture of paper and electronic documents, OCR enabled and indexed for organization either in their native formats or PDF. Permission-based access is assigned to user's colleagues to add input, or to just view information an organization needs them to see. Any added content is monitored to track documentation revisions throughout the project's life.

Utilizing SharePortal technology, a permission-based portal is provided for users to access information to securely share content and collaborate with third party individuals or organizations without the need for administering user logins. The portal can be utilized for sharing all file types, even large or zipped files with outside vendors, customers and business associates without email firewalls, ftp and faxing. Automated expirations settings provide a self-management effort of eliminating temporary access to invitations, files and folders.

Assisting in regulatory compliance, Archive Studio component WebSearch has the capability of pulling all inbound and outbound email from the Microsoft Exchange Journal mailbox. This automated, behind the scenes process negates user involvement, ensuring thorough capture and retention of all email and attached content. The ability provides cost-saving assistance with compliance of privacy laws including SEC, FINRA (NASD / NYSE), GLBA, HIPAA, FRCP, FERC and Sarbanes Oxley.

WebSearch can be installed locally or accessed as a software service between the public internet and the users' primary mail server. Email is secured by WebSearch, maintaining private access rights by sender or recipient. However, email deletion is unavailable by users, access logs are maintained and retention is managed by the records management module.

Incoming, outgoing and internal emails are captured instantly and actively by the archive server using a journaling function inherent to the clients' mail server (for Exchange and POP3 servers). Any email and attachments sent or delivered will be archived and processed.

Captured messages are placed in a locally delivered archive mailbox, (without open transmission). This mailbox is the sole domain of each organization.

For additional information on DocuLex Archive Studio, visit http://www.doculex.com/complete_document.htm.

About WebSearch
WebSearch is an easy to use, browser-based content management program developed for use throughout a business's operations to enable secure content access from any location with convenience of use that is similar, yet easier, than an Internet search engine. Searches may be performed using document specific meta data descriptions, full text content, as well as date ranges, search history, search lists and saved searches.

Driven by a convenient dashboard display featuring the program's functions menu, WebSearch is now a workflow enabler, providing users the ability to share and amend native format documents, while organizing and tracking each amended version. The program's WorkSpace enables users to group sets of documents together to be shared with colleagues, and a discussion feature has been added for users to comment on document's content. The SharePortal function of WorkSpace enables users with the ability to securely share documents with 3rd party guests.

Beneficial to the user is a Web2.0 visually appealing browser interface, with functionality that is easier to use than most Windows applications. The server-based software automates complex documentation organizational functions including browser-based file room views and group collaboration folders.

Documents of any file type may be uploaded directly to WebSearch, indexed (with additional document identifying metadata added remotely if necessary) for native format storage and ease of access.

SQL or SQL Express database support handles substantial file data storage, providing users with Microsoft's off-the-shelf database power. The Active Directory integration enables heightened security and user permission access and tracking. The program manages multiple levels of security, including Organization, Community, Group, Users, as well as individual files. Document and user activity tracking logs are always available, assisting in compliance of privacy laws including SEC, FINRA (NASD / NYSE), GLBA, HIPAA, FRCP, FERC and Sarbanes Oxley.

WebSearch also serves as an offsite document archival/disaster recovery facilitator, with advanced public-key infrastructure (PKI) providing encryption and digital signature security for outsourcing daily-use information access to the electronic file storage.

WebSearch is compatible with the newly released Microsoft Internet Explorer 8 (IE 8) browser.

About Archive Studio
Archive Studio offers a full range of scalable products, servicing everything from basic content management needs to enterprise-wide document management, email archiving, workflow and distributed or centralized image capture. Archive Studio's WebSearch document management module provides 100% browser based capabilities from a single server installation. Archive Studio is easily customizable and fully compatible with Active Directory, plus the developer - API - provides full integration capabilities with other lines of business applications.

Using Archive Studio, organizations can tightly control all valuable information assets by directing the flow of documents from capture and indexing to access and collaboration to policy based destruction.

About DocuLex
Incorporated in 1996, Winter Haven, Florida-based DocuLex creates non-proprietary content management software for use with desktop and production document scanners, as well as digital multifunctional copiers, facsimile and wide format units. Through an extensive international reseller channel, the company offers network-enabled document capture and image processing software along with browser-based document and content management, collaboration, email archiving, journaling and compliance, knowledge management, workflow and records retention programs, bundled and offered as Archive Studio. Archive Studio is easy to use, productive electronic document management software for any business environment seeking secure Instant Document Access. See http://www.doculex.com for program information and demonstrations.

###

Share article on social media or email:

View article via:

Pdf Print

Contact Author

TIM NISSEN
Visit website