Winter Haven, FL (PRWEB) May 27, 2009
DocuLex (http://www.doculex.com), announces the company's Archive Studio component WebSearch's ability to detect unauthorized or inappropriate email content, enabling organizations to control content of email crossing their server through the email archiving program's content filter. This feature enables key words and phrases determined to be unauthorized or inappropriate to be identified, and the organization's authorities to be notified with questionable email isolated for review and applicable action.
Additionally, all circulating email is captured, with body and attachment content organized and archived, mitigating information loss and subsequent security risks in real-time. WebSearch provides complete information retention throughout each emails' life cycle, regardless of any user email deletions. The automated process significantly reduces IT expense, legal exposure and timely response in accordance with the federal rules of civil procedure.
WebSearch is an effective, affordable content management system for small business and departmental entities of all business and public sector entities. For additional information, visit http://www.doculex.com/email_archive.htm.
WebSearch is an easy to use, browser-based content management program developed for use throughout a business's operations to enable secure content access from any location with convenience of use that is similar, yet easier, than an Internet search engine. Searches may be performed using document specific meta data descriptions, full text content, as well as date ranges, search history, search lists and saved searches.
Driven by a convenient dashboard display featuring the program's functions menu, WebSearch is now a workflow enabler, providing users the ability to share and amend native format documents, while organizing and tracking each amended version. The program's WorkSpace enables users to group sets of documents together to be shared with colleagues, and a discussion feature has been added for users to comment on document's content. The SharePortal function of WorkSpace enables users with the ability to securely share documents with 3rd party guests.
Beneficial to the user is a Web2.0 visually appealing browser interface, with functionality that is easier to use than most Windows applications. The server-based software automates complex documentation organizational functions including browser-based file room views and group collaboration folders.
Documents of any file type may be uploaded directly to WebSearch, indexed (with additional document identifying metadata added remotely if necessary) for native format storage and ease of access.
DocuLex WebSearch also has the capability of pulling all inbound and outbound email from the Microsoft Exchange Journal mailbox. This automated, behind the scenes process negates user involvement, ensuring thorough capture and retention of all email and attached content. The SQL or SQL Express database support handles substantial file data storage, providing users with Microsoft's off-the-shelf database power. The Active Directory integration enables heightened security and user permission access and tracking. The program manages multiple levels of security, including Organization, Community, Group, Users, as well as individual files. Document and user activity tracking logs are always available, assisting in compliance of privacy laws including SEC, FINRA (NASD / NYSE), GLBA, HIPAA, FRCP, FERC and Sarbanes Oxley.
WebSearch also serves as an offsite document archival/disaster recovery facilitator, with advanced public-key infrastructure (PKI) providing encryption and digital signature security for outsourcing daily-use information access to the electronic file storage.
WebSearch can be installed locally or accessed as a software service between the public internet and the users' primary mail server. Email is secured by WebSearch, maintaining private access rights by sender or recipient. However, email deletion is unavailable by users, access logs are maintained and retention is managed by the records management module.
Incoming, outgoing and internal emails are captured instantly and actively by the archive server using a journaling function inherent to the clients' mail server (for Exchange and POP3 servers). Any email and attachments sent or delivered will be archived and processed.
Captured messages are placed in a locally delivered archive mailbox, (without open transmission). This mailbox is the sole domain of each organization.
For additional information on DocuLex WebSearch, and to access an online self-guided demonstration, visit http://www.doculex.com/complete_document.htm.
About Archive Studio
Archive Studio offers a full range of scalable products, servicing everything from basic content management needs to enterprise-wide document management, email archiving, workflow and distributed or centralized image capture. Archive Studio's WebSearch document management module provides 100% browser based capabilities from a single server installation. Archive Studio is easily customizable and fully compatible with Active Directory, plus the developer - API - provides full integration capabilities with other lines of business applications.
Using Archive Studio, organizations can tightly control all valuable information assets by directing the flow of documents from capture and indexing to access and collaboration to policy based destruction.
Incorporated in 1996, Winter Haven, Florida-based DocuLex creates non-proprietary content management software. Through an extensive worldwide reseller channel, the company offers network-enabled document capture and image processing software, along with browser-based document and content management programs for collaboration, email archiving, journaling and compliance, knowledge management, workflow and records retention, bundled and offered as Archive Studio. Archive Studio is easy to use, productive electronic document management software for any business environment seeking secure Instant Document Access. See http://www.doculex.com for program information and demonstrations.