Lucas County, Ohio Recorder and Clerk Select ID Shield Automated Redaction Software

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ID Shield's' National Rule Set™ Provides Superior Accuracy, Reduces Verification Labor Costs

Extract Systems, a leading provider of data capture and redaction software, announces the deployment of ID Shield™ Automated Redaction Software for Lucas County (Toledo), Ohio Clerk of Court and County Recorder. Lucas County noted ID Shield's superior accuracy and its ability to find a variety of sensitive data types, including handwritten data in the margin of a record, when awarding the project. Other categories where ID Shield scored high included its ease of integration with Hyland's OnBase Software, and Extract's previous experience with similar enterprise-scale redaction projects.

Lucas County is redacting privacy information including Social Security numbers, Tax ID numbers, Employee Identification numbers, Federal Employee Identification numbers, Drivers' License numbers and the more difficult to capture personal identifiers such as names of minors and law enforcement officers, passwords, Personal Identification numbers and Financial Account numbers from a wide array of files and records, ranging from birth certificates, probate wills, judgments and property records. ID Shield will redact the county's backfile of more than 22 million pages and process over three million day-forward pages each year.

Using the County's predefined data types and unique records and forms, Extract developed and vigorously tested four sets of custom business rules (phrases, text patterns, and locations designed to find and eliminate sensitive information) for Lucas County's Clerk backfile and day-forward records and Recorder backfile and day-forward records. The foundation for Lucas County's custom rule set is Extract's National Rule Set™, the industry's most encompassing and reliable set of rules that locates over 20 different sensitive data types anywhere on any document. Extract's focus on developing highly precise rules for Lucas County resulted in industry high accuracy rates on the first day of the project, substantially reducing processing time and verification labor costs.

"We analyze every record and file provided by the customer to deliver the most effective set of custom rules our engineers can provide," said David Rasmussen, president of Extract Systems. "Because we've treated every redaction project with this kind of care, our National Rule Set™ is now a tremendous asset for Lucas County and every new customer, ensuring the industry's highest accuracy rates from the first day of the project."

Extract Systems' ID Shield™ Automated Redaction Software has been selected by government agencies across the country, including: Clerk of Court, Probate Court and County Recorder for Montgomery County, Ohio; Clerk- Recorder for Santa Barbara and San Mateo Counties, California; and New York, California, Colorado and Utah Secretaries of State.

About Extract Systems
Founded in 1998, Extract Systems' automated data capture and redaction software dramatically reduce manual data entry costs without outsourcing, and empower government and business to comply with privacy legislation while maintaining access. To date, customers in 25 states have redacted over one billion pages using ID Shield Automated Redaction Software. Extract Systems' productivity solutions are deployed at more than 500 customer and partner sites across North America.

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Rita Riehemann
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