Premier Election Solutions hires over 15,000 contingent workers in 2008 using SmartSearch Vendor Management System

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Advanced Personnel Systems completes three year Case Study on PDS Tech managed services to support workforce needs that dramatically change from year to year.

connecting the right people to the right jobs.

Oceanside, CA –Advanced Personnel Systems, Inc. (APS) announced completion of a three-year case study showcasing the results of PDS Tech, Inc. use of the VMS-Smart vendor management system component of SmartSearch, a leading web-based talent acquisition and staffing management application.

In 2006, Premier Election Solutions, a provider of polling technology, turned to PDS Tech, one of the largest recruiting firms in the United States, as a managed services provider (MSP) to help deploy a vendor management system (VMS) to facilitate sourcing, hiring and management of a large contingent workforce that changes in size from year to year. Based in Allen, Texas, with offices and personnel throughout the United States, Premier Election Solutions provides voting machines, election products, training of poll workers, voter education, and services to manage polling places. Premier deploys polling technology in 33 states, with over 151,000 voting machines. As each Election Day approaches, the company works with states, counties and municipalities to design custom election solutions and ensure accurate, fair elections. Premier needed to automate recruiting and management of its contingent workforce, along with electronic requisition approval routing, distribution of labor requirements to staffing vendors, assessment and hiring of contingent workers, online time and expense tracking, and most importantly, control costs.

Anticipating a large voter turnout for the 2006 Congressional elections and a historic turnout for the 2008 presidential election, using the VMS-smart, the HR Administrators at Premier Election Solutions were able to handle the hiring of 9,618 contingent workers.

That was an increase of 7700% from the prior year, with no additional staff or other resources in the Human Resources Department. In 2007, Premier¬s need was for only 1,985 contingent workers, but in the first quarter of 2008, it hired 1,836 contingent staff, with the final number of contingent workers exceeding 15,000 by the end of the presidential election cycle.

Deployment of the VMS-smart featured fully integrated web portals branded to Premier Election Systems’ web site to serve Candidates, Contract Workers, Hiring Managers, and staffing agency Vendors. Initially rolled out to users in March of 2006, training was completed in April, and by the end of May, the automated time card and expense tracking components were brought online. The Premier database of candidates, contractors, vendor partners and hiring managers is not only seamlessly integrated with its corporate site, it also provides PDS with system administration tools to track job orders and coordinate payments to suppliers, and coordinate all associated workflow from its users’ desktops.

To support the ramp up for the 2008 election year, and its plans for global expansion to Latin America, Premier Election Solutions worked directly with APS on developing enhancements to the VMS-smart including a dashboard report for Project Managers to track expenses and labor costs using a sales tax calculation, and a new flat rate calculator to further facilitate cost containment. Premier also took advantage of the system’s Mobile Access for managers to approve time cards and expenses from an iPhone, BlackBerry or other hand-held device.

Since Premier had to deal with a large number of field personnel, the ability to update multiple records simultaneously was essential. “Group recruiting functions expedite the process and give us greater control over the applicant flow to better serve our hiring managers in the field,” said Robin Williams, Contract Staffing Manager at Premier, “We could not find any other system able to provide the time-saving functionality of group candidate submittal, group reject and group hiring tools.”

In the case of Premier Election Solutions, outsourcing administrative tasks to an MSP allows the human resources department to better serve hiring managers and meet cyclical increases in temporary labor requirements without adding internal staff. A copy of the Case Study is available on request via email to

About SmartSearch: Advanced Personnel Systems has been developing and deploying quality talent management and recruiting solutions since 1986. Having pioneered the field of resume-scanning-based recruiting solutions, APS is a recognized leader in on-demand technology and innovative approaches to recruitment data management. Its signature product, SmartSearch, currently in its thirteenth release, is built for third-party integrations to various recruiting services providers using advanced web-services technology. For more information, visit us at or call (760) 941-2800.

About PDS Tech: PDS Tech, Inc., formerly known as PDS Technical Services, Inc., is one of the largest staffing and HR solutions companies in the United States. PDS Tech provides comprehensive staffing services and engineering and IT solutions to the aerospace, defense, telecom, infrastructure, energy, food, insurance and other major industries. PDS Tech prides itself on quickly and efficiently “connecting the right people to the right jobs.” SM It is known among its contract employees for providing superior benefits and easy to use paperless solutions. PDS Tech operates through five subsidiary companies: PDS Engineering, PDS Information Services, PDS Maritime, PDS Aviation and PDS Direct. While it has diversified since its founding in 1977, PDS Tech has its roots in aerospace and defense and for 2008 was the 4th largest engineering staffing company in the United States. Through PDS Direct, PDS Tech provides VMS and managed service outsourcing solutions to Fortune 1000 companies. For more information visit us at or call (800) 270-4737.

This press release was distributed through eMediawire by Human Resources Marketer (HR Marketer: on behalf of the company listed above.


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