The ability to scan and organize all our documents helps enormously
Bloomfield, Connecticut (Vocus) February 11, 2010
Prophesy Transportation Solutions, Inc., an Accellos company, provider of trucking and logistics software solutions to the transportation industry, today released a case study of its customer Early Trucking. This profile illustrates the company’s ability to significantly reduce paper usage and increase efficiency with Prophesy’s Document Imaging and EDI software solutions.
Early Trucking of Arlington, Georgia, is a carrier of peanuts, corn, grain, and several other agricultural commodities. Formed nearly 20 years ago as a transportation arm of Damascus Peanuts, the company has since grown to a full-scale trucking operation serving the agricultural industry in the southern United States. Much of its core business involves the transport of peanuts from local farmers to processing plants for storage and preparation, and finally to manufacturing facilities where they are used in many of the foods we find in restaurants and grocery stores nationwide. Early Trucking does all of its business in the Southeastern United States, primarily Georgia, Alabama, and Florida.
Early Trucking currently employs a fleet of 36 company drivers year-round, growing to over 40 company drivers and an additional force of up to 50 owner operators during the autumn peanut season, when business nearly triples. To dispatch its fleet, the company traditionally used a leading trucking software system. The already sizeable fleet coupled with steady overall growth prompted a need to automate more processes, quantify and control essential metrics, and scale up the technology; however, the current software lacked the ability to do so. Co-owner and controller James Cannon headed the search for a new system to handle the growing needs of his company.
A review of several trucking software packages led Cannon to the Prophesy DispatchSeries solution. Cannon reviewed the software with Prophesy National Sales Manager Kevin Pasternack, and he immediately knew he had found the right match for his company. He invested in Prophesy Dispatch with interface to QuickBooks Pro accounting software, along with modules for commercial mileage and routing, fuel tax reporting, and driver management. He also added the Document Imaging module for document scanning and storage, and the EDI module for electronically transferring order and load status information between the company and its customers.
Early Trucking staff quickly implemented and configured the Prophesy software suite with phone-based assistance from an expert Prophesy implementation specialist. The company’s employees received their initial software instruction by phone and Internet, quickly becoming proficient in using the software without the need to leave the office.
Since implementing Prophesy software, Early Trucking is able to run virtually paperless. The company uses Prophesy's EDI module to electronically receive, update, and invoice the more than 800 orders it handles each week, with flawless results. Using Prophesy Document Imaging, office personnel are able to scan and digitally store all necessary documentation, avoiding the messy paper shuffle typical of many transportation companies.
“The ability to scan and organize all our documents helps enormously,” said Jeanne Barton, Dispatcher. “It saves us money in paper costs and time spent filing and looking for documents. Now when a customer calls to request, say, a POD or BOL, anyone in the office can look it up in Prophesy and email it directly to the customer in a matter of seconds.”
Barton added, “Document Imaging and EDI are the way to go if you want to make things easier on yourself and your company. We encourage every other trucking company to do the same.”
With the gains in productivity and efficiency made possible by the Prophesy system, Early Trucking is now able to focus more effort on expanding its fleet and customer base. The company is also reviewing additional Prophesy solutions to further expand its capabilities, including Prophesy FleetTrax to track fleet maintenance, and Prophesy TrackerSeries to handle GPS tracking for its fleet.
For more information about Prophesy’s Total Solution for Trucking, email moreinfo @ mile.com or call 800-776-6706.
Explore. Expect. Exceed…With Prophesy, an Accellos Company
The Total Solution for Transportation.
More trucking companies use a Prophesy software solution than any other brand on the market today! Quite simply because we have built the industry's leading total trucking software solution, designed to manage every facet of a growing trucking operation for both public and private fleets with integrated, comprehensive and easy to use features that ensure unsurpassed efficiency and greater profit.
Prophesy works with its customers to help them:
Explore new solutions and capabilities to make their business more efficient and successful.
Expect the best in quality and functionality from Prophesy.
Exceed their own expectations and those of their customers.
For more than 20 years the Prophesy name has represented quality, reliability and affordability for the trucking industry. Our products offer reliable control over daily trucking operations, yet are easy for growing trucking companies and other fleet operations to implement, integrate and afford. This approach allows our users to build upon their total solution as their needs grow. For more information on how your trucking company can explore, expect, and exceed with the Prophesy Total Solution for Trucking, visit us on the web at http://www.mile.com today!
To read more about the experiences of Prophesy Users, visit our Customer Success page at http://www.mile.com/Customer-Success
T: 800-776-6706 x7349