PSS Systems Releases Atlas Information Governance Suite 5.0 to Further Reduce IT Cost and Risk

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New enterprise workflows and decision support tools in Atlas help IT organizations defensibly dispose of data, link legal obligations to information assets, and reduce the cost and burden of eDiscovery

IT organizations are faced with significant pressures to reduce data management costs, and communications between the legal department and IT are ongoing challenges in most enterprises. Atlas should help companies reduce cost and risk.

LegalTech Booth #412 – PSS Systems, the leading provider of information governance solutions, today announced the availability of Atlas Information Governance Suite 5.0.

With today's release, Atlas Suite further empowers IT to responsibly dispose of data without obligation or value to the business. With Atlas 5.0, IT has additional workflow and decision support capabilities to reduce data management costs, decrease the total data volume and increase compliance with legal obligations.

The explosion in data volume and diversity is putting tremendous cost and control pressure on corporate IT organizations. Without a systematic, reliable way to determine the applicable legal obligations and value of data, IT is unable to defensibly dispose, leading to a ‘keep everything’ policy.

Companies that have adopted Atlas Suite for defensible disposal are seeing dramatic cost reductions. One Fortune 30 financial services customer was able to reduce data volume growth from 50% to 10% annually by using Atlas. Another top financial services company was keeping data for 12 years. Using Atlas to achieve defensible data disposal, the company reduced their retention period by 75% and achieved $50 million in cost savings. Additionally, these organizations reduced legal risk by integrating workflows across legal and IT, enabling legal to more precisely define legal hold and discovery requirements, and IT to more efficiently fulfill those requirements.

According to Vivian Tero, Analyst, Compliance Infrastructure at IDC, “IT organizations are faced with significant pressures to reduce data management costs, and communications between the legal department and IT are ongoing challenges in most enterprises. Atlas should help companies reduce cost and risk.”

Atlas 5.0 includes new Information Inventory Analysis capabilities, as well as enhancements to information inventory workflows that allow both IT and RIM organizations to automate data source catalog management. With thousands of systems in their portfolio, IT managers can now answer “Which systems present the greatest risk?” using a graphical view of the systems with the highest discovery volume, greatest statutory and regulatory requirements, and greatest diversity of business groups storing data. With Atlas, IT does not have to manually catalog these obligations on systems; regulatory requirements are automatically mapped to systems through integrated Atlas workflows in the legal and RIM organizations.

With enhancements to Atlas Information Inventory and Analysis in Atlas 5.0, IT can identify redundant applications, consolidate instances and reduce data volume and overhead. In addition, IT can analyze the return on investment from replacement systems –such as IBM Infosphere –that enable more efficient data collection, enable holds in place and automated disposal at the end of lifecycle to end the cycle of data build up.

With Atlas Suite, enterprises can reduce costs by uniting discovery and information management processes across Legal, IT, RIM and the Lines of Business. Atlas enables:

  • Defensible Disposal: The Atlas Suite enables routine disposal of information with no legal obligation and no business value. Atlas automates the intelligent federation of legal holds and retention schedules and enables IT to retire data and assets defensibly. Atlas Compliance Automation connectors for IBM, Symantec, EMC, file shares and other sources automate compliance and data governance.
  • Easy Compliance: IT can easily coordinate, delegate, and complete discovery work. Legal obligations are communicated to IT clearly and precisely, and interactive workflows with legal reduce confusion, duplicate record keeping and burden. IT can look up active holds, collections and current retention requirements by asset or employee to efficiently and effectively manage data. Workload dashboards provide visibility into the discovery burden on the IT organization, and enable IT management to better plan staffing levels.
  • Information Inventory: IT can catalog data sources and assets by organizational affiliations, class, geography, data capabilities, security and discovery attributes. Retention, legal hold, discovery and privacy procedures and responsibilities are automatically associated with specific systems and data types, enabling IT to determine the business context and legal obligations for information by asset, department and location. IT can holistically manage system lifecycles and the portfolio, with full context on the business, security, privacy and discovery requirements.
  • Launch and Sustain a Global Retention Program: Atlas Suite enables companies to develop a value-based retention program that goes well beyond records to establish retention schedules for all information, appropriate for diverse business and country operations. The sophisticated Atlas approach ensures the retention schedule is specific enough for federation and automation and reflects both regulatory and business value of information. Workflows for RIM and business users help IT identify and address rogue systems and data sources outside of IT management purview that pose data risk.

Atlas is a single, cohesive system of record with natively integrated workflows and analytics for information governance stakeholders across Legal, IT and Records. With Atlas, IT can defensibly dispose of data, eliminate unnecessary data management costs and is always in line with legal and business requirements.

About PSS Systems
PSS Systems helps companies eliminate unnecessary legal risk, and discovery data management costs. Its Atlas Suite is the recognized leader in information governance with customers like Abbott, BASF, BP, Citigroup, ConocoPhillips, First Data, GE, Merrill Lynch, Pfizer, Travelers and Williams. PSS is the innovator that started the legal holds market in 2004 and has the largest concentration of customers and domain experts anywhere. PSS is a trusted business partner to its customers, offering expert insight, best-in-class software, and continuous innovation to address emerging challenges. PSS founded and sponsors the Compliance, Governance and Oversight Council (CGOC) as part of its commitment to advancing corporate retention and preservation practices. The company is based in Mountain View, California. For more information, visit


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