Lakeridge Health Network Complements MEDITECH with Access Intelligent Forms Suite

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Leading Canadian Hospital to Enhance Scanning Initiative and Patient Safety with Barcoded Forms on Demand

“Clinicians are already in MEDITECH looking at patient records, so the ability to launch forms from the embedded Access IFS makes their jobs easier. Access’s proven ability to integrate with MEDITECH is an important benefit for us.”

When Lakeridge Health Network, based in Oshawa, Ontario, Canada, wanted to expand its medical records scanning initiative to include inpatient forms, administrators realized that there was something holding back the project – a lack of forms barcoding or a central source for clinical forms. To address this issue, Lakeridge Health and the other eight facilities in the local health integration network (LHIN) selected Access Intelligent Forms Suite (IFS) as the forms management system of choice.

“With Access IFS we can print forms on demand and manage our forms in one central repository, rather than getting forms from multiple sources and worrying if they’re duplicated or outdated,” said Kathy Lavelle, Lakeridge Health’s Director of Health Information. “For positive outcomes we need forms information to be current, accurate and accessible, and this is what Access IFS will help deliver.”

Access IFS – part of the industry-leading Access Enterprise Forms Management (EFM) – will enable Lakeridge Health clinicians to conveniently access current and standardized clinical forms directly from the hospital’s MEDITECH system.

“Clinicians are already in MEDITECH looking at patient records, so the ability to launch forms from the embedded Access IFS makes their jobs easier,” Lavelle said. “Access’s proven ability to integrate with MEDITECH is an important benefit for us.”

Once a clinician selects a patient, Access IFS assembles a complete packet of forms and each one prints with barcodes containing unique patient and forms ID information. These barcodes facilitate auto-indexing in the facility’s Bluechip document management system. Patient demographics are also applied, helping patients avoid redundant information entry. Access IFS will eliminate the time-consuming and error prone task of affixing sticky labels to each page.

Lakeridge Health is also rolling out Access IFS to all clinical departments, where it will be used to manage and access clinical documentation and order sets. Administrators also plan to deploy Access Universal Document Portal (UDP) to capture ambulance call reports, convert them to usable image files and import them into the health information system. This seamless process will also be applied to managing EKG and fetal monitoring strips.

“Access Universal Document Portal will eliminate the chance of ambulance call sheets being misplaced, and will ensure this important data is available to caregivers as quickly as possible,” Lavelle said. “It will also lead to resource savings, as we won’t have to scan these reports and other clinical output anymore.”
Lavelle and her colleagues also intend to extend the reach of Access EFM to HR and materials management.

About Lakeridge Health Network

Lakeridge Health is one of the largest integrated hospital networks in Ontario. Working out of more than 19 locations, the organization’s skilled staff and physicians provide care for East Durham residents as well as specialized regional services in the CE LHIN, from east Scarborough to Campellford. Lakeridge Health is committed to placing the needs of patients, their families, staff and physicians as its highest priorities.

About Access

Access provides electronic forms and workflow automation solutions to hundreds of healthcare organizations worldwide. Access Intelligent Forms Suite (IFS) and the other components of Access Electronic Forms Management (Access EFM) enable clinical and administrative departments to easily capture complete, current and accurate data and make it usable to people and systems across the hospital. This improves patient care and safety, cuts costs and enhances EHR, patient safety and downtime/disaster planning initiatives. See Access Intelligent Forms Suite at MUSE International 2010 Booth 430 and learn more at

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Heather Cromer
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