Ephesoft Offers Next Generation Mailroom Automation

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Ephesoft brings open source software to Intelligent Document Capture and Mailroom Automation

Traditional intelligent document capture and mailroom automation are about to give way to the next generation. Irvine, CA-based Ephesoft now offers a web-based solution, removing requirements of proprietary client-server systems.

Based on open source technology, Ephesoft offers physical document tracking and scanning, automatic classification, data extraction, and document delivery. Because it is developed in JAVA, Ephesoft runs on either Windows or Linux, and the customer can choose from several ingestion methods.

In the mailroom, tracking begins as soon as the document arrives, not after it is scanned. This includes an interoffice envelope to a FedEx/UPS/USPS package to a bankers box—documents are tracked from the very beginning of the process.

Existing high speed scanners, fax servers, and email servers can all be linked to Ephesoft for document ingestion. Ephesoft document capture also works with legacy document management systems, allowing archived documents to be processed while remaining in their initial repository.

One of Ephesoft’s best features is its ability to recognize and handle different types of documents. Ephesoft can be trained to recognize hundreds of document types through OCR (Content) or Image Classification. Ephesoft has also eliminated the need for separator sheets because of its ability to identify where a document begins and ends.

Ephesoft uses OCR engines to extract information such as dates, loan numbers, policy numbers, claim numbers, invoice numbers, bar-coded values and even a table, consisting of line item data. This eliminates labor-intensive data entry so operators can focus on exceptions.

Finally, Ephesoft delivers documents to the appropriate line of business, end user, or back-end system for processing. Ephesoft is designed to work with any back-end systems such as ECM, BPM, or notification servers such as email or fax servers. Common destinations are Alfresco, IBM/FileNet, Documentum or Microsoft Sharepoint

The Ephesoft solution is offered through their partner network, a community of System Integrators, Software Vendors, Infrastructure Providers and Resellers that provide value added services or complementary solutions for Ephesoft mailroom automation deployments. An annual subscription fee gives customers upgrades and maintenance which allows low cost of ownership.

Ephesoft Community Edition is 100% open source and available for download now at no charge from http://www.ephesoft.com. The Enterprise Edition is open source with commercial support and enterprise extensions. All features can be viewed at http://www.ephesoft.com/downloads.

Ephesoft, Inc., based in Irvine, CA, has developed an intelligent document capture system designed to improve the automation of mailroom processes through classifying, sorting and separating incoming documents, and extracting pertinent information from these business documents for distribution and processing. Our mission is to have this technology available to enterprises of all sizes and help them process business documents efficiently and effectively in an integrated fashion.

Mr. John Black
Ephesoft, Inc.
Phone (949) 331-7500


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