Reducing our reliance on paper and embracing 21st century technologies not only offers significant savings but adds staff capacity to focus on core services. This approach also speaks to our practice of being environmentally-conscious.
Salt Lake City, UT (Vocus) July 27, 2010
Redwood City has purchased SIRE’s Agenda Plus solution for use in the offices of the City Clerk and throughout the organization. Located approximately 25 miles south of San Francisco, the city is home to approximately 76,000 residents. This contract will aid in expanding and enhancing SIRE’s presence in the San Francisco Bay Area.
One of Redwood City’s environmental initiatives is to reduce paper use throughout its operation, while achieving associated cost savings. Early this year, the city began its search for an innovative internal agenda management solution that would meet its paper reduction and cost savings needs. The optimum solution Redwood City identified was SIRE Agenda Plus, which has been proven to cut down the use of paper by up to 1.2 million pages per year in some organizations. Redwood City expects to reap similar benefits by using SIRE.
By implementing SIRE Agenda Plus, Redwood City will establish and maintain an internal automated routing system which will save hundreds of hours of staff time, which is crucially important in these difficult budgetary times. Those staff hours saved will be put to good use in other core-service areas of the city, while it does business in a more environmentally-sustainable manner. Redwood City was drawn to SIRE because of Agenda Plus’ convenient functions. City Clerk, Silvia Vonderlinden, is pleased with the fact that once a staff report is written, Agenda Plus allows anyone in the system to review its status and observe the approval levels with just the click of a mouse. In addition, electronic signatures will be used making it even easier and quicker for each agenda packet to come together and be published.
Additionally, in keeping with its long-standing emphasis on open government, Redwood City wanted a solution that would increase the transparency of its information and accountability of its officials and the SIRE Agenda Plus product will make this information more convenient and usefully available to constituents over the web. It produces a bookmarked PDF agenda packet that is easily navigated by users. Leading the way for change, the City Council will be receiving its agenda packet in soft copy only and setting the “paperless” tone for the entire organization – Agenda Plus makes it easy for Council Members or others who may choose to use iPads, netbooks, or laptops to access the agenda packets at home and during the Council Meeting.
“Reducing our reliance on paper and embracing 21st century technologies not only offers significant savings but adds staff capacity to focus on core services. This approach also speaks to our practice of being environmentally-conscious. ” said Redwood City Mayor Jeff Ira. “In the long run this leads to sustainability.”
SIRE Agenda Plus is designed to streamline and automate the council meeting agenda process. All certified users are able to:
- create staff reports
- edit and approve staff reports using electronic signatures
- publish complete agendas to the web after the City Clerk reviews the document
Additionally, SIRE Agenda Plus provides customizable formats and templates for various meeting types.
About SIRE Technologies, Inc.
SIRE Technologies, Inc. is a leading provider of award-winning document management and agenda automation solutions specifically tailored to the needs of state and local government agencies. SIRE's comprehensive suite of solutions allows you to accelerate document recording, simplify business processes, and entirely automate your records and agenda management cycle. SIRE's time-tested results help create excellence in local governance by increasing productivity, decreasing workloads, and reducing overhead while improving access to information and service levels for the public.
Sarah Ellington, Marketing Manager