BASF Reports Great Success with LiveDOK

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Up until the end of 2009, plant changes at BASF were ”red-lined” by hand on existing “As-built” paper P&IDs, then the markups were sent to the relevant planning office, transferred to the electronic version of the P&IDs, and the new version of the “As-built“drawing was sent back to the plant. With approximately 9,000 plant modifications per year at BASF’s Ludwigshafen Verbund site alone, this procedure was extremely time consuming and laborious. For this reason, BASF decided to install LiveDOK throughout Europe. Since the beginning of 2010, LiveDOK has become the standard documentation tool for E&I at BASF SE.

Up until the end of 2009, plant changes at BASF were ”red-lined” by hand on existing “As-built” paper P&IDs, then the markups were sent to the relevant planning office, transferred to the electronic version of the P&IDs, and the new version of the “As-built“drawing was sent back to the plant. With approximately 9,000 plant modifications per year at BASF’s Ludwigshafen Verbund site alone, this procedure was extremely time consuming and laborious. For this reason, BASF decided to install LiveDOK throughout Europe. Since the beginning of 2010, LiveDOK has become the standard documentation tool for E&I at BASF SE.

The system has been well recieved
“Our experience with LiveDOK has been excellent”, said Michael Brendelberger, Senior Engineering Manager, Site Engineering Ludwigshafen, responsible for the system implementation. “What is known as ‘red-lining’, that is to say the mark-up of document changes in red, now works electronically. All red-lines are logged and available for everyone to see.” The electronic transfer means that there is no longer a need to send document files. “When the engineering office changes the documents, we now have a document which is accessible by everyone”, reports Peter Ankert, E&I Engineer at one of Ludwigshafen’s plants, “and everything goes much faster than with paper documentation.”

Shared access helps in maintenance and emergency maintenance
This also assists the Service Center in charge of Emergency Maintenance in its work. Thanks to the shared adit, the Center can access the original documents directly – without searching through folders of hard copies – and can recall logic diagrams or sequence control charts.

The program is complemented by a search function. “This document structure can be set up for every plant”, explains Marco Boll from Site Engineering in Antwerp, who introduced LiveDOK at a single plant in Antwerp in 2008 and who is now implementing LiveDOK sitewide. “Then we can even search for individual measuring points beyond the boundaries of plant complexes”, comments Jürgen Schweitzer, Assistant Engineer at Site Engineering. “The search function saves time and helps us to avoid engineering errors”, adds Gerhard Blockus, Global IM & IT Projects. “Of course, a minimal set of documentation needs to remain in the plant”, says Boll. “But all in all, the need for paper documents has been drastically reduced, and the workflow has been simplified.”

For Michael Brendelberger, the implementation of LiveDOK has fulfilled a vision: “It is a great success that the implementation of LiveDOK could be performed so fast and easily. LiveDOK simplifies our daily work and has fulfilled our expectations in every way. Because using LiveDOK is easy and intuitive, our employees have been able to continue with their work and to optimize it without the need for extensive training. I am especially pleased that the word has got around in BASF about how beneficial LiveDOK is, and now other departments are planning to integrate their documentation in LiveDOK, too.”

About Rösberg
Rösberg Engineering GmbH, founded in Karlsruhe in 1962, offers tailored automation solutions created by nearly 100 employees working at five locations in Germany and two in China. In 2007, RÖSBERG presented Live-DOK, a system which offers efficient access to electronic plant documentation, and ensures maintenance and consistency of documentation over the whole life cycle of the plant.

LiveDOK was specially developed with the processes and requirements of operational management in mind. The LiveDOK-System puts an end to piles of paperwork and the time-consuming search for documents. LiveDOK supports the complete life cycle of documentation, including issue and convenient handling, through to the revision of changed documents. With the LiveDOK-Browser, navigation and search in an electronic filing system and the alteration of documents using intuitive, high-performance tools becomes child’s play. The redlining spectrum ranges from handwritten input to marking, crossing-out, dynamic stamping and much more.

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Evelyn Landgraf
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