Before the DocuLex solution, Ernst & Young averaged 15 hours per week scanning and categorizing documents specific to tax compliance. Since installing Archive Studio, the team can do the job in 15 minutes. Sergio Espinosa, IT Manager, Ernst & Young
Winter Haven, FL (PRWEB) September 17, 2010
The program’s new intelligent “decision engine” organizes customer transactional information, orchestrates flow to each staff person involved, sends notifications and documents revisions and additions. The end result is fully automated accounting processes and simplification with time and cost conservation.
Archive Studio’s WebSearch is secure, browser-based document management software for internal and external collaboration, business process workflow, email archiving, corporate compliance and records retention management scheduling. The program was developed for use throughout a business's operations to regulate and streamline the flow of documentation and secure content access from any location, anytime. Archive Studio’s user-interface is similar, yet easier to use, than internet search engines such as Microsoft Bing, Yahoo and Google. Searches are performed by entering specific index field (Meta data), full text content, or date ranges, search history, search lists and saved searches.
Driven by the embedded decision engine, WebSearch is a comprehensive user interface that allows a company to grow and expand its use with additional functionality included in the software at the point of purchase. Relative to accounting process automation, WebSearch pushes notifications for a task to staff including; invoice approvals, purchase orders, release of payment or customer emails with bill of lading, invoices and other supporting documents. Users have the ability to share and make changes to native format documents, while organizing and tracking each version. The WorkSpace function enables staff to group sets of documents together to be shared with colleagues, and a discussion feature to comment on document's content. The SharePortal™ function of WorkSpace enables staff to securely share documents with 3rd party guests.
Documents of any file type may be uploaded directly to WebSearch for native format storage and ease of access. The Active Directory integration enables heightened security, user permission access and tracking in addition to the ability to launch the program from Microsoft SharePoint. The program manages multiple levels of security, including Organization, Community, Group, Users, as well as individual files. Document and user activity tracking logs are always available, assisting in compliance with privacy laws including SEC, FINRA (NASD / NYSE), GLBA, HIPAA, FRCP, FERC and Sarbanes-Oxley.
DocuLex Archive Studio’s WebSearch can be installed locally on the customer’s server or accessed as a software service with a secure internet connection. The Archive Studio software suite includes Goby Capture, which addresses the capture of both paper and electronically based documents as well as email and electronic forms. Goby Capture utilizes existing data from Microsoft Dynamics GP, Quicken and other popular accounting packages.
For additional information on DocuLex Archive Studio, and to access an online self-guided demonstration, visit http://www.doculex.com/complete_document.htm. For a 3 minute video introduction, visit http://www.doculex.com/products.htm.
Incorporated in 1996, Winter Haven, Florida-based DocuLex creates non-proprietary content management software. Through an extensive worldwide reseller channel, the company offers network-enabled document capture and image processing software, along with browser-based document and content management programs for collaboration, email archiving and compliance, knowledge management, customized workflow and records retention, offered as Archive Studio. Archive Studio is easy to use, productive electronic document management software for any business environment seeking secure Instant Document Access. See http://www.doculex.com for program information, access to your local dealer and demonstrations.