We wanted to consolidate our PPM Center in order to streamline tasks and coordinate our IT projects at a higher level
Chicago, IL (Vocus) September 16, 2010
Acquity Group, a leading services firm focused on digital solutions, today announced that it has effectively streamlined project management across multiple campuses and departments for the University of Florida (UF) with the implementation of an HP Project and Portfolio Management Center (PPMC) solution. The solution allows the university’s IT team to enable a comprehensive strategy to prioritize, manage and report on initiatives.
The University of Florida, one of the nation’s five largest universities and boasting more than 100 undergraduate majors, found its legacy project and portfolio management solution proved limited in scope and functionality, and required too many individual tools. The university IT department desired a more comprehensive understanding of its PPMC capabilities and turned to Acquity Group to reevaluate their strategy and implement a more robust solution.
“We wanted to consolidate our PPM Center in order to streamline tasks and coordinate our IT projects at a higher level,” says Peter Harden, Project Office Manager at the University of Florida. “With the growing complexity of our needs, we knew it was essential for us to better understand the available resources, current projects and demand associated with the various departments and campuses. Acquity Group helped enable us to be more proactive with our decisions and develop a full vision for what we wanted to achieve.”
Acquity Group was chosen as the strategic consulting partner that would serve as the cornerstone for establishing new governance processes. UF identified Acquity Group as an ideal partner based on its holistic understanding of a university’s complex IT service portfolio management challenges and constraints, as well as its deep expertise within the PPM space.
“We understand how grants and funding, as well as the complexity of higher education projects, lead to potential issues within the university IT atmosphere,” said Davin Gallego, Acquity Group VP of Business and Technology Enablement. “To this end, Acquity Group helped UF create a standardized view of projects within one simple platform that made it easy to categorize project demand, oversee project tracking and identify inconsistent processes, among other things.”
Throughout the 12-week engagement, Acquity Group worked with UF IT to execute five separate projects, primarily focused on implementation and training.
Three primary tracks of work included:
- Resource Management to manage demand and get a handle of capacity. UF’s legacy system only allowed them to track projects after the fact and prevented them from planning and forecasting.
- Time Management/Demand Management to aggregate the demand view and applicable proposals, essentially providing an operational and strategic view of the total demand of IT.
- Project Management to track time and resources and provide a more holistic view across divisions, including Administration and Operations.
To help UF glean the maximum amount of value from its PPM investment, Acquity Group also instituted a “best practices” model, expanding upon UF’s knowledge around the product and its capabilities; enabling a product upgrade that allows them to run on the most current version; and providing them with the base functionality that would enable future growth.
Acquity Group will continue to work with UF on a project basis, with future plans to incorporate Portfolio Management for budgetary planning.
About University of Florida
The University of Florida (UF) is a major, public, comprehensive, land-grant, research university. The state's oldest and most comprehensive university, UF is among the nation's most academically diverse public universities. UF has a long history of established programs in international education, research and service. It is one of only 17 public, land-grant universities that belong to the Association of American Universities.
About Acquity Group
Acquity Group is one of the world’s leading business & technology enablement organizations, with a proven record of helping companies embrace and harness change. Our multi-disciplinary approach leverages strategy, process, and technology to enable transformative governance, planning, execution, and operations solutions. Acquity Group is headquartered in Chicago, with offices across the U.S. To define a unique perspective for your business, contact Acquity Group at http://www.acquitygroup.com/bte.