University of Dundee Relies on Messaging Architects’ M+Archive to Reduce Email Storage and Management Costs for 28,000 Users

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Messaging Architects' policy-based email archiving and eDiscovery solution helps leading UK university implement a campus-wide email retention strategy to reduce storage costs and improve collaboration among faculty, staff and students.

We were delighted to be able to provide Dundee with the solution they needed to implement a solid email retention strategy that has resulted in significant cost savings in terms of storage and simplified email management.

Messaging Architects, global experts in email risk management, announced today that University of Dundee is on track implementing its campus-wide email retention strategy to streamline email management costs and simplify the access of data for 28,000 users with the help of M+Archive. The University of Dundee is one of the UK's leading universities, internationally recognised for its expertise across a range of disciplines including science, medicine, engineering and art.

Several reasons made M+Archive the top choice for the school's email archiving project. The solution's support of stubbing in GroupWise was decisive as it removed the obstacles for end-user adoption of archiving. At the same time, it allowed the IT department to eliminate personal archives, and the additional risks and hardware costs associated with them, from the University's email infrastructure.

Another factor that weighed in favour of M+Archive was the eDiscovery module included in the solution. It enables Dundee to be much more efficient when required to produce email related to open records requests or in other discovery cases. In the past, retrieving email records was a time-consuming and wasteful process that involved going into the live email system to access the particular account, finding the messages in question, copying and printing them.

By deploying M+Archive in their email environment, the University of Dundee also found a cost-effective way to contain hardware costs without resorting to email size quotas that would impact their students' and faculty's productivity and effectiveness. The growing, yet rarely accessed, email data is offloaded from the live email server to a more economical storage system. All archives are still seamlessly available to users, while GroupWise performance and high availability are improved.

Fully interoperable with both Novell GroupWise and Microsoft Exchange, M+Archive brings another, longer-term benefit to Dundee in addition to streamlining the University’s current email system. Moving the older email messages to an archive repository and preserving them in a standards-based non-proprietary format essentially prepares the University's system for the eventuality of an email migration.

"With M+Archive, we were able to future-proof our investment in email archiving," said Mary Shrimpton, Email Service Coordinator in charge of the University’s email and archiving system. "In the event that we have to move away from GroupWise, having the bulk of messages already residing in a separate archive repository in a format that is accessible regardless of the email platform will be a huge benefit both in terms of time and cost savings."

"Our relationship with the University of Dundee dates back many years," said David Nicoll, Solutions Director of the Messaging Architects UK Office. "We were delighted to be able to provide Dundee with the solution they needed to implement a solid email retention strategy that has resulted in significant cost savings in terms of storage and simplified email management."

About Messaging Architects
100% employee-owned, Messaging Architects is a global builder of business driven Email infrastructure. We provide software and services that deliver 100% uptime and compliance to millions of end users. Our M+Platform manages the full lifecycle of email – from the moment a message is created through its end of life destruction. M+Platform components scale seamlessly and work together to minimize costs, reduce complexity and eliminate risk. For more information, visit our website.

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Roumiana Deltcheva
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