Salt Lake County DA’s Office Implements Technology to Streamline Prosecution Process, Reduce Cost

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Office realizes benefits by integrating Prosecution Information and Document Management Systems

We’re excited about this technology, and how it will aid our law enforcement community to be more efficient

When Salt Lake County District Attorney Lohra Miller took office in 2006, one of her campaign promises was to turn the DA’s Office into a more efficient organization, and it seems Miller’s dedication to utilize technology to streamline the processes of the criminal justice system has shown results.

One of the newest initiatives is the completed integration of the Office’s Prosecution Information Management System (PIMS) with an Electronic Document Management System (EDMS) already used in some of the other County agencies, such as the Surveyors Office, Auditor’s Office, the Mayor’s Office, Recorder’s Office, the Assessor’s Office, and the Treasurer’s Office. The EDMS is provided by the Utah-based software developer SIRE Technologies, who specializes in technology solutions for state and local government agencies.

Following Gary Ott’s philosophy of process improvements in the Recorder’s Office with the use of SIRE, prosecutors in the DA’s Office can now pull up all the documents stored in SIRE that are associated with a case directly from their PIMS screen. Documents created in PIMS such as motions, warrants, subpoenas etc. can be automatically populated with metadata stored in SIRE, such as the defendant’s name. Additionally, all the documents created in PIMS are stored in the SIRE repository for later search and retrieval.

Prior to this integration, police officers used to hand deliver their cases to the DA’s Office every day. Taking into account the time it took to drive to the office, find a parking spot, deliver the case files, and then retrace these steps, it is easy to see the value SIRE has brought to the table. Agencies can now send all that information to the DA’s Office electronically, and are able to significantly reduce the administrative time and effort involved in the process. “We’re excited about this technology, and how it will aid our law enforcement community to be more efficient”, said Mark Biljanic, Director of Communications with the Salt Lake County District Attorney's Office. “With this integration, officers will be able to spend more time patrolling our communities instead of delivering paperwork!”

In the future, the DA’s Office will implement additional workflow rules that will ensure a more timely response in reviewing cases, filing charges, etc. For instance, the police will be able to determine when all the case files are complete, and then start an electronic workflow that will initiate the screening process at the DA’s Office to determine what charges will be filed. Timers built into the workflow will ensure that cases are reviewed and filed in court within a certain time frame.

Making true on Miller’s promise to bring positive change to the DA’s Office, the integration and use of the SIRE EMDS is a major step toward an increase in efficiencies and the creation of a paperless office.

About SIRE Technologies, Inc.

SIRE Technologies, Inc. is a leading provider of document management, agenda automation, and electronic plan review solutions specifically designed for state and local government agencies. SIRE's comprehensive suite of solutions allows you to accelerate document recording, simplify business processes, and entirely automate your records and agenda management cycle. SIRE's time-tested results help create excellence in local governance by increasing productivity, decreasing workloads, and reducing overhead while improving access to information and service levels for the public. For more information, visit http://www.siretechnologies.com.

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Sarah Ellington
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