Forest Park Medical Center to Auto Index Electronic Patient Forms in Hyland OnBase with Access Intelligent Forms Suite

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Leading Dallas provider will replace costly pre-printed forms with e-forms that print on demand with patient demographics mapped from MEDITECH and barcodes that auto index forms in the enterprise content management (ECM) system

We are anxious to work with Access in creating a workflow process to eliminate the use of pre-printed forms. This process will support our goals at Forest Park Medical Center of achieving a paperless environment.

To help advance its electronic health records (EHR) initiative, Forest Park Medical Center decided to implement OnBase, an enterprise document management (ECM) system from Hyland Software. HIM Director Erica Buckley and her team realized that relying on paper forms would limit the effectiveness of this solution, because staff members would still be spending time on manually indexing patient forms.

To overcome these challenges, Forest Park Medical Center chose Intelligent Forms Suite (IFS) from Access, the world’s leading provider of electronic forms (e-forms) management, automation and workflow software. Access IFS is proven to seamlessly integrate with Hyland Software OnBase and all other leading enterprise content/document management (ECM/EDM) systems.

“From a Health Information Management perspective, we are anxious to work with Access in creating a workflow process to eliminate the use of pre-printed forms,” said Erica Buckley, HIM Director of Forest Park Medical Center. “This process will support our goals at Forest Park Medical Center of achieving a paperless environment.”

Forest Park Medical Center will deploy Access IFS in the patient admissions department. Once a patient is registered in the MEDITECH HIS, the registrar will simply click a button to assemble a packet of customized patient forms. Access IFS will intelligently map data from the MEDITECH record to pre-fill demographics, speeding forms completion for the patient.

The patient will then use Access e-Signature to apply an electronic signature to forms via an e-clipboard. This technology enables a patient to endorse an entire forms packet with just one signature and provides biometric information along with the form that protects patient privacy, ensures data integrity and can be submitted for e-Discovery if needed.

Once the patient has completed and signed the forms, they will be paperlessly ported into OnBase via Access Image Portal. Clinical areas at Forest Park Medical Center will follow a similar process, but will instead print forms on demand via Access e-Forms Repository (EFR), with patient data pre-filled and barcodes that will facilitate auto-indexing when the forms are scanned into OnBase.

About Access
Access is the world’s leading electronic forms (e-forms) management, automation and workflow software provider. Our solutions transform any paper-intensive forms process into a paperless, collaborative workflow. Hundreds of hospitals worldwide are using Access solutions to improve patient care and safety, cut costs and enhance electronic health records (EHR), patient safety and downtime planning initiatives. See Access solutions in action at HIMSS Booth 2317.

About Forest Park Medical Center
Forest Park Medical Center is a full-service, acute-care hospital that focuses on high-quality surgical services, including state-of-the-art, fully integrated operating rooms, an innovative imaging center and world-class surgical equipment pioneering today’s most advanced surgical breakthroughs.


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