Greenwood Leflore Hospital Bridges Gap Between Paper and EMR with DBTech’s RAS e-Forms

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Mississippi Hospital Converts Nearly 500 Paper Forms to Intelligent E-Forms; Calculates $145,000 Annual Savings So Far

DBTech today announced that Greenwood Leflore Hospital of Greenwood, MS has successfully completed the first phase of converting paper forms to the DBTech RAS workflow and intelligent document management platform, and simplifying the process of exchanging patient information with the hospital’s EMR system.

“Even before the concept of electronic medical records was on the drawing board DBTech was helping hospitals eliminate paper, improve patient safety and extract unnecessary administrative costs from hospital care,” said Philip N. Kaplan, CEO of DBTech.

“DBTech RAS not only turns paper into searchable information but now serves as the bridge between paper-based information and ‘meaningful use,’ as hospitals implement EMR systems throughout the country.”

Greenwood Leflore serves six counties and is one of the largest hospitals in the region, with more than a dozen medical services and 18 outpatient satellite clinics. Since 2006, 10 departments and all patient care units have been relying on nearly 500 pre-printed forms for their business processes, often having to redesign the forms to suit their unique department needs.

“Nothing was standardized and form changes were difficult to maintain,” said April May, RN, the hospital’s clinical specialist and reporting document management administrator for nursing services. “Nearly 20 percent of hospital staff time was spent on manually processing forms.”

On average, the hospital generated nearly 100 sheets of paper per inpatient and 75 per outpatient, with an estimated cost of $39,000 a year for just one set of patient care forms.

Greenwood Leflore implemented DBTech RAS e-Forms, which takes information from hospital department data sources and automatically generates pre-populated, bar-coded documents. Pre-printed forms, stacks of paper and multiple copies all go away. Moreover, transferring patient information from DBTech RAS e-Forms to the hospital’s EMR system is much simpler.

Within two months, 483 documents used by 12 departments have been scanned and converted to DBTech RAS e-Forms where they can now be modified as needed, then bar-coded and stored in electronic patient folders. DBTech RAS captures, compresses and archives all scanned paper and electronic patient documents into a searchable database allowing users access to real-time, ad-hoc and archived information in report form.

Greenwood Leflore has already calculated a savings of more than $145,000 annually using DBTech RAS e-Forms. To read the case study about Greenwood Leflore Hospital click here.

About DBTech
DBTech is a leading provider of solutions to manage, share, and protect large volumes of mission-critical content. Founded in 1983, we support over 250 enterprise clients in technology, healthcare, retail, and other industries.

Our clients save time, paper, and money through automated workflow in a variety of document intensive departments including accounting, legal, and HR. DBTech RAS document management platform provides a central repository for a wide range of essential documents such as legal documents, billing paperwork, and clinical records. Through seamless EMR integration, over 150 hospitals currently utilize our solutions to optimize the revenue cycle.

To learn more about DBTech, a profitable and growing company, visit us at http://dbtech.com or call (800) 760-4096 for more information.

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Phil Sullivan
DBTech
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