Anticipating Record Audiences, Cymtec Provides Advice for Successfully Viewing the Royal Wedding at Work

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To avoid network downtime when a record audience is expected to tune into Friday's nuptials between Prince William and Kate Middleton, IT and network managers must prepare for a global celebration. Cymtec CEO Andrew Rubin provides five tips for companies that want to strike the right balance between ensuring no one misses a minute of the celebration and guaranteeing business operations can continue uninterrupted.

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The big event is scheduled to take place during work hours...this has the potential to turn the worldwide celebration into an international nightmare for companies that rely on the internet to conduct business.

When Prince Charles married Lady Diana Spencer in 1981, the nuptials set the world record for the largest TV audience. On Friday, April 29, the wedding of Prince William to Kate Middleton is expected to easily shatter that record, with viewers able to tune in not only from their television sets but also from their computers with countless live audio and video streams planned across the web. As excitement builds for the event, network visibility and optimization provider Cymtec warns IT staff to ensure they are properly prepared for the sudden surge in network activity.

The big event is scheduled to take place during work hours in Asia, Europe and the eastern United States, and as a result, most of the estimated 400 million online viewers will be tuning in from their computers at work. This has the potential to turn the worldwide celebration into an international nightmare for companies that rely on the internet to conduct business, which nowadays is comprised of most every business.

Cymtec CEO Andrew Rubin suggests the following for companies that want to strike the right balance between ensuring no one misses a minute of the celebration and guaranteeing business operations can continue uninterrupted:

1.    Plan a tea and scones viewing party – The strain on the corporate network will be tremendous if people stream the footage – plus weigh in on social networks, read real-time news reports, and the like—from their individual computers. To avoid this, set up one computer and projector in a big conference room to stream the event for the group, and encourage employees to attend by treating them to tea, scones and other UK-inspired treats. If you’re in Asia or Europe, consider serving fish and chips to accommodate the later time of day.

2.    Keep an eye out for wedding crashers – Royal wedding network crashers that is. In anticipation of the big day, some staff may share their excitement by instant messaging with other enthusiasts, tweeting updates, or sending large emails with photos, links and multimedia—and on April 29, they are likely do all this while streaming the event. These users could be the sole cause of network downtime or crashes. With effective network visibility solutions in place, IT can identify these people in advance, remind them of usage policies and if necessary, reallocate bandwidth to users who are making use of the network for business purposes.

3.    Remember it is a global celebration – Because William and Kate have captured the hearts of people around the world, expect employees from remote and branch offices internationally to tune in. Often these offices have less IT oversight and dedicated resources, so they tend to be the most dramatically impacted. In preparation, remind users of online usage policies and encourage them to plan their own viewing party.

4.    Do not give IT staff a holiday – Because many IT issues are unforeseen, they can be near impossible to prepare for in advance. Fortunately, the date of the impending nuptials has been announced well in advance. Make sure IT staff are aware of the likely activity increase on April 29 and remain on-site that day not only to be part of the celebrations, but also to monitor network performance, flag any issues as they arise and immediately address problems before they impact business functions.

5.    Make it memorable, for the right reasons – Many people look back fondly on where they were and who they were with when they watched Prince William’s parents marry, and the same will likely hold true for the latest Royal wedding. However, many people also remember the frustrations they felt when they could not successfully stream President Obama’s inauguration or missed their team’s first round March Madness games due to overwhelming strains on the network. Additionally, network response times slow, productivity suffers and even those who are focused on business tasks suffer.

“Regardless of whether you’re eagerly awaiting the wedding or cannot wait until it’s over, this event is not an isolated situation,” said Rubin. “In this new-normal environment where the world is an increasingly connected place and the lines between work and personal activity blurs, having the right technologies, policies and best practices in place will be critical for companies of all sizes to keep employees happy and business marching forward.”

About Cymtec
Cymtec Systems® provides tools that help companies optimize network performance and fulfill the rigorous audit and compliance standards imposed on organizations of every size in many diversified industries. Known for ease of deployment and simplicity of operation, as well as the industry’s lowest Total Cost of Ownership (TCO), Cymtec’s plug-and-play product line, including Cymtec Scout® and Cymtec Sentry® provide traditional Intrusion Detection (IDS), as well as the unique visibility and control necessary to manage today’s remote and branch office environments. To learn more about Cymtec please visit http://www.cymtec.com, follow @cymtec on Twitter or subscribe to the company blog, CymBlog.

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Katelyn Henry
Version 2.0 Communications
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