ScoutRock Hosts Executive Search Technology Symposium

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ScoutRock brings together the top providers of executive-recruiting data management systems for a full day of live demonstrations, implementation best-practice tips and roundtable discussions.

ScoutRock provides services to corporate executive recruiting departments

“There are several software systems designed specifically for tracking executive search activity...Believing you don’t need one is akin to believing you don’t need a car because a horse and buggy works just fine.”

Many executive recruiters remember the days of managing searches and relationships using paper files and spreadsheets. Knowing that you have met a perfect person for your current search but being unable to retrieve his or her contact information is agonizing. So is realizing that a now-departed colleague ran a search similar to yours and his networking list is long gone.

A data management system is the foundation of executive search activity. Strategic relationship-based recruiting requires data management that is beyond the reach of applicant tracking systems (ATSs) and customer relationship management systems (CRMs). In-house executive recruiting departments and search firms alike can make excellent use of commercial off-the-shelf software (COTS) that combines the best of both systems to optimize relationship management, research, workflow, data capture, compliance, and reporting.

“I had two experiences implementing executive recruiting systems, once at a boutique search firm and another at Lockheed Martin,” says Caroline McClure, principal of ScoutRock, LLC. “In the former, we were moving from a paper-based system to a digital one. In the latter, the function was in start-up, so we had the luxury of beginning from scratch.”

“I learned a lot through both experiences;” notes McClure. “At the boutique firm, we weren’t aware of any COTS products, so we designed one ourselves. It wasn’t until I acquired a system at Lockheed Martin that I realized how limited home-grown products are—commercial software systems have been in development for decades, and it’s hard to replicate that refinement. Overall, I learned that there are several software systems designed specifically for tracking executive search activity and believing you don’t need one is akin to believing you don’t need a car because a horse and buggy works just fine.”

Intent on sharing lessons she learned from these and other experiences, McClure established ScoutRock to provide corporate executive recruiting teams with a channel for knowledge sharing and benchmarking. The Executive Search Technology Symposium, the firm’s kick-off event, which will be held on October 26th in Washington, DC, addresses some of the challenges McClure faced in her two implementations of data management systems.

Many firms are not tracking candidate flow, which could have legal implications for them and for their clients. Others still use homegrown systems, unaware that they can manage business development, email marketing, candidate relationships, search processes, sourcing, employee productivity, expense tracking, and invoicing all in one system.

In-house corporate recruiters also can leverage these systems to improve their productivity and internal visibility, as well as demonstrate their ROI. For example, at the end of each search, an in-house recruiter can send an “invoice” to the hiring executive advertising their savings in search firm fees. Further, in-house functions can use these systems to safeguard confidentiality and meet compliance standards, concerns that can be an issue for those managing their executive recruiting in their company’s applicant tracking system.

Identifying and choosing the right software can be overwhelming. Recruiters are so focused on their projects and clients that it’s tough for them to break away and think strategically about their firm or department. This symposium will remove much of the time-consuming legwork and provide an in-depth look at the best options for executive-search software acquisition or upgrade in an environment where executive recruiters can also network and benchmark.

Led by the former director of executive recruiting at Lockheed Martin, ScoutRock ( delivers benchmarking, networking, and consulting services to organizations’ executive recruiting and executive talent management functions. Providing leaders in executive talent acquisition with forums for knowledge exchange and with solutions for building, deploying, or better leveraging in-house executive recruiting initiatives, ScoutRock serves corporations and not-for-profit organizations as well as government entities.


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