Fläkt Woods Improves Quality Management Systems With M-Files Easy Document Management

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Leading Worldwide Manufacturer of Air Handling Units Utilizes M-Files For ISO Documentation, Project Reporting, Supplier Agreement and Project Management

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Fläkt Woods has saved 160 working hours per project with M-Files, or the equivalent of a month’s worth of work for one of our full-time employees.

M-Files Inc., the developer of M-Files easy document management software and the cloud-based document management service M-Files Cloud Vault, today announced that Fläkt Woods has expanded its deployment of M-Files over the past 12 months expanded its deployment of M-Files. Examples of applications developed are ISO documentation control, supplier invoice approval process automation, project reporting, supplier agreement and general project management.

“Our greatest success thus far with M-Files has been within our Global Infrastructure & Light Industry (GII) business. This business area generates a huge number of technical, commercial and quality-related documents associated with large commercial projects. With M-Files, we can instantly see the current stage of a particular document workflow, we have a clear understanding of changes that have taken place and we can follow all interactions that have taken place with customers and suppliers”, said Paul Ellison, Business IM Manager with Fläkt Woods. “By implementing document workflows for control and approval of both sensitive and critical documents we have been able to drastically reduce the number of manually introduced errors, resulting in higher quality products and improved profitability. As many tasks are now systemized and documents are easy to find, we have also significantly reduced the administrative burden on our design and project management staff, freeing considerable time for more productive tasks. The return on our investment was achieved within an extremely short period”

Fläkt Woods has a direct presence in 30 different countries in Europe, Asia and the United States. Fläkt Woods turned to M-Files to provide the foundation for enforcing consistent quality management processes to ensure that all personnel are managing documentation according to company standard operating procedures. With M-Files serving as the primary system for handling the development and approval of a wide array of documents, Fläkt Woods has been able to prevent outdated versions of drawings and documents from reaching suppliers resulting in a reduction in errors at the manufacturing stage, less waste and higher quality products.

“Organizations such as Fläkt Woods produce an overwhelming amount of documentation that impacts the quality of the products they produce,” said Greg Milliken, president of M-Files Inc. “By relying on M-Files to establish and enforce document management and control processes as a key part of their quality management systems, Fläkt Woods has improved their manufacturing and production processes, enhanced collaboration internally and with their suppliers, and driven organizational efficiencies that have had a major impact on their bottom-line business objectives.”

M-Files Helps Fläkt Woods Unit Reduce Manufacturing Mistakes
The Fläkt Woods’ Global Infrastructure & Light Industry (GII) business has utilized M-Files to implement process control mechanisms to ensure proper project management and document handling. As a result, the group has seen a significant reduction in design errors.

“The M-Files implementation at Fläkt Woods’ GII Växjö site has enabled our project managers to efficiently handle the vast amount of technical, commercial and quality-related documentation associated with large commercial projects,” said Fredrik Albertson, general manager at Fläkt Woods, Växjö. “By using M-Files to automate processes and implement strict workflow procedures on critical documents, we’ve radically reduced the number of manually introduced errors, resulting in higher quality products and improved profitability.”

M-Files is a professional document management system that enables companies and organizations of all sizes in a variety of industries to make dramatic gains in efficiency, productivity and quality by improving the way they organize, manage and track business documents and processes. M-Files eliminates the need for chaotic Windows folders by organizing documents using simple tags and keywords. With M-Files, users store documents in a centralized vault, the same as they would on any other hard drive on their system or network, but rather than repeatedly searching for the right folder, users simply save documents to the vault and tag. M-Files works like Windows Explorer so the user interface is familiar to any Windows user, minimizing changes to the way employees work. The M-Files vault is accessed just like My Documents or My Computer, it's just faster and more secure, and finding files is as simple as typing in a tag or performing a full-text search right from the Open or Save dialog box of any Windows application. M-Files is also available as a cloud-based service known as M-Files Cloud Vault that runs on the Windows Azure platform, eliminates the need to purchase and configure a server, and provides all the benefits of M-Files for a low monthly fee.

About Fläkt Woods
Fläkt Woods is a leading global supplier of energy‐efficient air solutions operating in both the air climate for buildings and air movement for the infrastructure and industry markets. Fläkt Woods currently employs more than 3,500 people in 30 countries. For more information about the company and its products, visit http://www.flaktwoods.com.

About M-Files Inc.
M-Files Inc. develops M-Files easy-to-use, professional document management software and the cloud-based document management service M-Files Cloud Vault that runs on the Windows Azure platform. M-Files and M-Files Cloud Vault enable companies and organizations of all sizes to make dramatic gains in efficiency and productivity by improving the way they organize and manage their business documents, information and processes. More than 15,000 customers in over 80 countries worldwide use M-Files to manage their documents. M-Files is available in 24 languages and is in use at customers such as AstraZeneca, BSA LifeStructures, EADS, FinnComm Airlines and Parker Hannifin. For more information, visit us at http://www.m-files.com, the M-Files blog, and follow us on Facebook and Twitter.


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Matthew Meigs
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