Nason Hospital Boosts Patient Safety with Barcoded Wristbands and Medication Labeling from Access Intelligent Forms Suite

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Innovative facility supports BMV, increases newborn security and gets patient e-forms into Siemens EDM with new solutions from Access, the world’s leading electronic forms software provider.

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The forms barcoding that Access Intelligent Forms Suite provides allows our HIM staff to get forms into Siemens EDM easily. This has helped us incorporate e-forms into the patient’s electronic record.

When Nason Hospital, a 45-bed hospital in Roaring Spring, Pa., decided to pursue an electronic medical records (EMR) initiative, administrators quickly realized that this project would require barcoding for electronic and paper forms to facilitate accurate scanning into the content/document management system. They also identified barcoded patient wristbands and medication labels as an area of need.

“We chose Access Intelligent Forms Suite to meet our forms, wristband and medication barcoding requirements,” said Deb McGraw, VP, Nursing/Patient Care Services at Nason.

After a registrar sets up a new patient account or upgrades a patient status in the Siemens MS4 system, the Access Intelligent Forms Suite generates a customized packet of barcoded e-forms with patient information pulled onto each form automatically. The HIM department then scans these into the Siemens Enterprise Document Management (EDM) application where they are automatically associated with the correct electronic health record (EHR).

“The forms barcoding that Access Intelligent Forms Suite provides allows our HIM staff to get forms into Siemens EDM easily,” McGraw said. “This has helped us incorporate e-forms into the patient’s electronic record.”

As it is generating e-forms on demand, Access Intelligent Forms Suite also produces barcoded patient wristbands, which has helped the Special Delivery Unit to improve their patient safety efforts.

“We utilize the Access solution to produce a mother's armband, two baby armbands and a crib card with the same ID number,” McGraw said. “This number is used prior to discharge to ensure that the correct mother and baby are paired before leaving the hospital and the mother signs that this comparison has been completed.”

Used with Nason’s Bedside Medication Verification (BMV) system that ensures correct and safe medication dispensing, Intelligent Forms Suite, Access’s medication and specimen labeling solution, is helping the hospital positively identify patients and minimize the risk of associating medicine or specimens with the wrong individual.

Access’s medication and wristband barcoding has supported the implementation of our Bedside Medication Verification system,” McGraw said. “The combination of these applications helps to ensure that the right patient is getting the right medication and dosage at the right time.”

In addition, each workstation on Nason’s clinical floors offers nurses the ability to print additional barcoded labels for forms and patient specimen identification. They also have the ability to print forms that are not presently available in an electronic format with a barcode and patient information to facilitate identification of the form and scanning into the EDM.

“The solutions provided by Access enabled us to overcome some of our biggest challenges relating to the implementation of our EMR,” McGraw said.

About Nason Hospital
For over a century, Nason Hospital has been providing services to meet the healthcare needs of surrounding communities in Blair, Bedford, and Huntingdon counties. Located in a peaceful rural area in the hills of Pennsylvania, the facility provides an ideal setting for patients' care, and their families' and visitors' comfort.

About Access
Access is the world’s leading electronic forms (e-forms) management, automation and workflow software provider. Our solutions transform any paper-intensive forms process into a paperless, collaborative workflow. Hundreds of hospitals worldwide are using Access solutions to improve patient care and safety, cut costs and enhance electronic health records (EHR), patient safety and downtime planning initiatives. Learn more at http://www.accessefm.com.

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Kiffer Davis
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