M-Files Integrates with Sage 200 Accounting Suite to Improve Document-Driven Purchasing and Accounts Payable Processes

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M-Files for Sage 200 Accounting Suite Eliminates Manual, Error-Prone Document Management Processes

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The integration of M-Files into Sage 200 enables organizations to transition from antiquated, manual paper-driven processes to a more efficient and accurate electronic document management system that makes it easy to attach any type of document.

Motive Systems, the developer of M-Files easy document management software and the cloud-based document management service M-Files Cloud Vault, announces the availability of M-Files for the Sage 200 Accounting suite for UK-based organizations. Sage 200 is a powerful and highly-configurable application that enables true performance measurement. Designed for accounting professionals, purchasing managers and accounts payable personnel, the integration of M-Files into Sage 200 eliminates paper filing, improves reporting accuracy, and provides a permanent electronic record for any financial event.

Combining M-Files with Sage 200 reduces errors inherent in the traditional, manual-based management of purchasing and accounts payable documentation. Productivity is improved by making all relevant documents, such as invoices, receipts, purchase orders, financial statements, and so on, instantly available from within the Sage accounting system. In addition, version history and check-in/check-out ensure access to the latest up-to-date documents while also facilitating team collaboration and data security by efficiently managing access to documents that are edited by multiple team members. And with integrated workflow M-Files’ document management is an important step for accounting professionals as they transition to an entirely electronic workflow system, which can be exclusive to specific internal workgroups or companywide.

“Many small businesses currently utilize sophisticated accounting software, however, the vast majority of their accounting-related documents are still managed in an ad-hoc paper-based fashion,” said Greg Milliken, president of Motive Systems. “The integration of M-Files into Sage 200 enables organizations to transition from antiquated, manual paper-driven processes to a more efficient and accurate electronic document management system that makes it easy to attach any type of document, whether it is scanned in from paper or generated electronically with common applications such Microsoft Office and Acrobat, to any accounting record.”

The integration of M-Files into Sage 200 was completed by ACS - Apt Computer Systems Ltd, a Sage Authorized Developer and M-Files Solution Provider. This integration enables documents stored in the M-Files document vault to be directly tagged or associated with transactions within Sage 200, and then automatically classified and indexed using any tag or metadata property, including the customer, contact, and/or project to which it is related. Tags can be added to documents created electronically, or captured automatically during the scanning process. This makes it easy and fast to find any document associated with a transaction recorded in Sage 200 with a single mouse click directly within the Sage 200 interface. It is also possible to access the document vault directly via the easy to use M-Files Windows Explorer interface that supports all Windows applications. As a result, any document can be instantly located by typing in a tag or two right from the standard File Open and Save commands in Excel, Word, Acrobat, or any other Windows application, as well as being able to organize and display relevant documents in any manner, such as by customer, department, vendor, project, or any other metadata property or tag. Contact Motive Systems at sales(at)m-files(dot)com for pricing and more information.

“Sage 200 Suite is used by thousands of businesses in the UK. Many of our customers have expressed a need for an integrated document management solution,” said Sailesh Devlukia, Managing Director of ACS-APT Computer Systems Ltd. “The simplicity and power of M-Files combined with the direct integration with Sage 200 will truly enable a new level of efficiency for the Sage 200 users.”

About Motive Systems
Motive Systems develops M-Files easy-to-use, professional document management software and the Cloud-based document management service M-Files Cloud Vault that enable companies and organizations of all sizes to make dramatic gains in efficiency and productivity by improving the way they organize and manage their business documents, information and processes. Over 120,000 individuals at more than 14,000 customers in over 70 countries worldwide use M-Files to manage their documents. M-Files is available in 21 languages and is in use at customers such as AstraZeneca, BSA LifeStructures, EADS, FinnComm Airlines, Parker Hannifin, and Tupperware. For more information, visit our Web site at http://www.m-files.com, the M-Files blog, and follow us on Facebook or Twitter.

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