M-Files Easy Document Management for Microsoft Dynamics CRM 2011 Featured at Microsoft Dynamics Convergence 2011

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M-Files Also Hosts “Paintjam” Reception to Benefit the Wounded Warrior Project

Motive Systems, the developer of M-Files easy document management software and the cloud-based document management service M-Files Cloud Vault, has announced M-Files for Microsoft Dynamics CRM 2011 and Dynamics CRM 2011 Online, and will be demonstrating both during Microsoft Dynamics Convergence 2011 on April 10-13, 2011 in booth 1327 at the Georgia World Congress Center in Atlanta. Convergence is the premier Microsoft Dynamics event that serves as the meeting point for the Microsoft Dynamics customer and partner business community.

M-Files for Microsoft Dynamics CRM provides professional document management that is tightly integrated with Dynamics CRM 2011 and Dynamics CRM 2011 Online, providing both on-premise and cloud-based solution options. M-Files for Microsoft Dynamics CRM 2011 Online employs a sophisticated Web-services architecture and runs in the cloud so there is no need to purchase or configure a server, enabling quick startup while decreasing initial costs and the need for IT resources. M-Files for Microsoft Dynamics CRM 2011 is also available as an on-premise solution for companies with massive amounts of documents that can make cloud storage impractical or expensive, or for those with specific security policies that require certain documents to remain stored behind the company firewall. For those who have not yet made the transition to Dynamics CRM 2011, M-Files also supports Microsoft Dynamics CRM 4.0.

M-Files for Microsoft Dynamics CRM improves the efficiency and productivity of teams using Dynamics CRM by organizing and managing customer-related documents such as proposals, contracts, presentations, sales collateral and email correspondence. Just tag any document to related records in Dynamics CRM, such as leads, opportunities, accounts, contacts, etc..., and it’s then easy and fast to locate any important customer-related document directly from the Dynamics CRM user interface. It’s also possible to access any document or Dynamics CRM record directly with the familiar Windows Explorer interface of M-Files right from the standard Save and Open commands in any Windows application without having to launch Dynamics CRM, and even when offline.

“Documents are a key part of customer relationships,” said Dr. Petri I. Salonen, SVP of Microsoft Global Partnerships for Motive Systems. “For instance, a proposal or contract can initiate or formalize the relationship, however, document management is usually an afterthought in CRM systems. Microsoft Dynamics CRM is revolutionizing how businesses of all sizes manage their customer relationships, but since CRM systems are not designed to handle documents, this critical aspect of the process often becomes cumbersome and inefficient, making the CRM system far less productive than it could be. M-Files for Microsoft Dynamics CRM recognizes documents as integral components of the CRM system. This document-driven CRM approach results in increased productivity and maximizes the businesses’ investment in CRM, and we’re making it affordable and accessible to all Dynamics CRM users.”

“Helping our customers manage their information and relationships are key elements of our business,” said Scott Preszler, president of US-Analytics, a Microsoft Certified Gold Partner. “Efficiently managing documents and information as an integrated component of other applications such as CRM or BI is often overlooked, and it ends up limiting the ROI associated with these mission-critical applications. M-Files support for Microsoft Dynamics CRM 2011 and Dynamics CRM 2011 Online offers us the ability to deliver world-class document management in both on-premise and cloud-based deployments that is tightly integrated with the latest version of Microsoft’s popular CRM. And by making any customer-related document instantly available from directly within Dynamics CRM we’re offering a significantly richer solution to our customers that will help them strengthen their customer and partner relationships, collaborate more effectively and increase productivity.”

Bi-directional Connection Between Dynamics CRM, M-Files and Any Application on the Desktop
The interface between the two systems is bi-directional, so when customer information is added to Dynamics CRM, it is automatically replicated in M-Files, and can be tagged (or attached) to any document as a property of that document. Customer records can be viewed directly in M-Files without having to launch the Dynamics CRM, enabling fast access to customer information, directly from within any application on the desktop. For instance, when creating a Word document, Excel spreadsheet, AutoCAD drawing, etc…, using the application’s standard save command, one can simply save directly to the vault and tag the document with an account, contact or lead, in the Dynamics CRM. Similarly, the M-Files document vault can be accessed directly within Dynamics CRM, and new documents can be saved directly to M-Files. Customer letters and proposals can be drafted quickly, and dynamic content from Dynamics CRM records can be inserted directly into Word or Excel document templates.

Connecting Dynamics CRM with Key Documents Boosts Team Productivity
Integrating M-Files with Dynamics CRM significantly boosts productivity by making all relevant documents instantly available. CRM software is well suited for managing and tracking customer interactions, however documents continue to play a key role in any businesses relationship. Whether it’s a presentation, proposal, contract, purchase order or invoice, a business interaction generally involves a document; something a CRM system is not designed to manage. M-Files expands the functionality of any CRM system with fast, full-text search; version tracking; automated workflow; document check-in/check-out; and integration with document sources such as scanners and email systems. Key features include:

  • Bi-directional replication of Leads, Contacts, Opportunities, Accounts, and other objects between Dynamics CRM and M-Files
  • Access Dynamics CRM data from within M-Files, and M-Files documents from within Dynamics CRM
  • Documents can still be accessed even when working offline. Any document or group of documents can be set for offline availability
  • Fast, full-text searches on any tag or word contained in any document
  • Support for all file types and Windows applications using standard File “Open” and “Save” commands
  • Tag (or attach) any M-Files document to Leads, Contacts, Opportunities, Accounts, and other objects in Dynamics CRM
  • Version history is automatically maintained for Dynamics CRM objects as well as M-Files documents
  • Offline access ensures documents and records are always available from anywhere, even when a network connection is unavailable, such as when traveling
  • Secure access permissions can be set for all documents
  • Workflow and notifications automate common business processes, such as proposal reviews or contract approvals
  • Direct integration with Outlook, SharePoint and other external systems such as ERP or accounting systems

Pricing and Availability
M-Files for Dynamics CRM is immediately available for as low as $39 per month, per user, for cloud-based implementations, or as a paid-up software license for on-premise configurations. Contact Motive Systems at sales(at)m-files(dot)com for more information.

Dan Dunn’s “Paintjam” Featured During M-Files Convergence Reception
During Convergence, M-Files will host a fun and engaging after-hours reception from 6pm to 8pm on April 12 in Centennial Olympic Park amphitheater (adjacent to the Georgia World Congress Center) to raise money for the Wounded Warriors Project. The event will feature speed painter Dan Dunn, whose “Paintjam” improvisational painting performances have been seen on the Jimmy Fallon Show, The Ellen Degeneres Show, and the National Geographic Channel. Dan will create three improvisational paintings as part of his performance. There will be a silent auction for one of the paintings, with the proceeds donated to the Wounded Warrior Project, and another will be raffled off to an attendee. RSVP for the M-Files Paintjam reception at marketing@m-files.com.

About Motive Systems
Motive Systems develops M-Files easy-to-use, professional document management software and the Cloud-based document management service M-Files Cloud Vault that enable companies and organizations of all sizes to make dramatic gains in efficiency and productivity by improving the way they organize and manage their business documents, information and processes. Over 120,000 individuals at more than 14,000 customers in over 70 countries worldwide use M-Files to manage their documents. M-Files is available in 21 languages and is in use at customers such as AstraZeneca, BSA LifeStructures, EADS, FinnComm Airlines, Parker Hannifin, and Tupperware. For more information, visit our Web site at http://www.m-files.com, the M-Files blog, and follow us on Facebook or Twitter.


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Matthew Meigs
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