Manually tracking assets was an inefficient system that affected the entire way we managed grants. Now our assets are centralized and everyone is connected. Our whole process has transformed and works smoothly with Wasp MobileAsset.
Plano, Texas (PRWEB) May 24, 2011
Wasp Barcode Technologies, a leading provider of small business productivity solutions, today announced that the City of Dallas’ Department of Intergovernmental Services, a city division that manages and purchases Homeland Security equipment, has deployed Wasp’s automated asset tracking solution to help manage grant funded assets. Wasp MobileAsset – Professional Software has supplied the city with a centralized database for tracking assets. In addition, Wasp’s MobileAsset software, barcode scanners and printers, combined with Wasp’s comprehensive training, resulted in a simple and effective project deployment.
The City of Dallas’ Department of Intergovernmental Services manages and oversees the purchase of Homeland Security equipment for several operational units throughout the city, including the Bomb Squad, Urban Search and Rescue team, SWAT, the DPD Intelligence Unit, the Water Department, and Information Technology. All units collectively utilize approximately 4,500 assets including armored vehicles, laptops, handheld police radios, mobile GPS systems, specialized equipment, and helicopter parts valued at over $15 million. For years, the city used a decentralized, manual approach to tracking assets. Each unit receiving equipment was responsible for maintaining asset records and after several time intensive audits, the Department of Intergovernmental Services needed a simple and consolidated system.
“Every two years, each unit was required to inventory all their grant funded items and send them to us, so we could compile asset reports. We found that we were spending more time trying to fill in the gaps to make sure all equipment had been inventoried than actually analyzing the reports,” said Dina Colarossi, Fund Analyst for Dallas’ Department of Intergovernmental Services. “The issue was magnified during yearly audits. Each unit had to compile reports as quickly as possible, but due to the inefficient system, the process could take over two weeks.”
The city’s Urban Search and Rescue Logistics Lieutenant, Ray Thomason, had been using Wasp MobileAsset for several years to track the unit’s assets and ensure that nothing went missing during a deployment Thomason proposed adopting an automated asset tracking system from Wasp to track the department’s grant funded assets. After assessing its needs and researching potential solutions, the Department of Intergovernmental Services ultimately selected and deployed Wasp MobileAsset – Professional Software, as well as barcode label printers and mobile computers to scan assets. Every grant-funded asset, from handheld radios to armored vehicles, was given a barcode.
Since deploying Wasp MobileAsset Professional Software, the Department of Intergovernmental Services has seen numerous benefits. The city has reduced the time it would take to complete audit reports to two days versus the two weeks it took manually. In addition, the department no longer has to search for assets or compare inventory lists to purchasing records. Instead employees can attach documents to assets in the Wasp database.
“Our asset management project has been so successful that other departments in the City of Dallas often ask if they can use our Wasp system. Manually tracking assets was an inefficient system that effected the entire way we managed grants. Now our assets are centralized and everyone is connected. Our whole process has transformed and works smoothly with Wasp MobileAsset,” said Colarassi.
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About Wasp Barcode Technologies
Wasp Barcode Technologies provides data capture and tracking solutions designed specifically for small business. Products include: inventory control, asset tracking, time and attendance, barcode scanners, barcode printers, and point of sale (POS) solutions. Wasp products help small business owners manage their companies more efficiently with improved productivity and profitability. Learn more at http://www.waspbarcode.com or call 866-547-WASP.