Ontario Records Management Company, MES Hybrid Document Systems Inc., Automates Records Management for Amalgamated Transit Union 1572

Share Article

The solution allows the local union to manage all member files digitally, access records from the field through laptops, and respond quicker to inquiries.

Ontario Records Management Company, MES Hybrid Document Systems

Ontario Records Management Company, MES Hybrid Document Systems

We selected MES Hybrid Document Systems because they built a software solution around our organization – they adapted to us rather than expecting us to adjust to them.

Ontario records management company, MES Hybrid Document Systems, Inc., has successfully completed a project to automate the functions associated with managing member records for Amalgamated Transit Union Local 1572. The solution allows the local union to manage all member files digitally, access records from the field through laptops, and respond quicker to inquiries.

MES Hybrid Document Systems, a supplier of document scanning solutions since 1971, provided a records management solution developed especially for unions. The solution manages member records of all types, including applications, disputes, correspondence, grievances, actions, rulings and more.

With the new records management system, files are accessible regardless of location. If a member calls with a problem, the union representatives can get the necessary information from wherever they may be at the time. The organization is no longer dependent on paper files to conduct member business.

By better organizing member records and improving access, Amalgamated Transit Union Local 1572 saves substantial processing time. For example, one employee file alone might contain 300 documents. Handling a grievance previously would have taken hours to manually go through each record. Now, union representatives scan and scroll through the file and can find needed information quickly using word recognition software.

In addition, the new records management system eliminates document printing and photocopying. Automating and digitizing paper processes saves time and money, especially when handling document-intensive legal matters.

“We selected MES Hybrid Document Systems because they built a software solution around our organization – they adapted to us rather than expecting us to adjust to them,” said Nicolas Bye, president of Amalgamated Transit Union Local 1572. “MES has made it as easy as possible for our members, some of whom are not very computer-literate, to operate in a much more efficient manner. We’re committed to improving the lives of our members in the workplace and will use technology to do so whenever practical.”

“Our goal was to make a big difference in how ATU Local 1572 organizes information,” said Kevin D’Arcy, Vice President of Sales and Marketing at MES Hybrid Document Systems, Inc. “By customizing a solution to their requirements, we’ve been able to save the union hundreds of staffing hours so far. And that translates to significant cost savings and a successful project.”

About the ATU
The Amalgamated Transit Union is the largest labor organization representing transit workers in the United States and Canada. Founded in 1892, the ATU today is comprised of over 190,000 members in 264 local unions spread across 44 states and nine provinces, including 3,000 workers at Greyhound Lines, Inc. Composed of bus drivers, light rail operators, maintenance and clerical personnel and other transit and municipal employees, the ATU works to promote transit issues and fights for the interests of its hard-working members. The Amalgamated Transit Union Local 1572 is located in Mississauga, Ontario, Canada and represents 1,100 Mississauga transit workers. For more information, visit http://www.atu1572.org or http://www.atu.org.

About MES Hybrid Document Systems Inc.
MES Hybrid Document Systems has been successfully supplying and supporting document management solutions in public and private organizations across Canada since 1971. Offering a one-stop shop for everything from consulting, conversion services, hardware solutions and electronic/analogue document management systems. At MES Hybrid Document Systems our mission is to be the preferred supplier of ECM (Enterprise Content Management) and ERM (Enterprise Records Management) solutions to organizations looking to achieve the regulatory, productivity and sustainability benefits associated with such systems. For more information about MES Hybrid Document visit http://www.mesltd.ca/.

# # #

Share article on social media or email:

View article via:

Pdf Print

Contact Author

Kevin D’Arcy
Visit website