BancTec Selected to Deliver an Electronic Document and Records Management System for Aneurin Bevan Health Board

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Global document specialist BancTec and NHS partner CCube Solutions chosen to provide immediate access to patient records for the Health Board’s clinical users

ABHB’s newest hospital, Ysbyty Ystrad Fawr, in Ystrad Mynach, Wales.

ABHB’s newest hospital, Ysbyty Ystrad Fawr, located in Ystrad Mynach in Wales.

BancTec’s solution was cost-effective for the Health Board, providing both a return on investment and offering the most economically advantageous tender.

BancTec, a global leader in document management solutions and outsourcing services, along with its partner CCube Solutions, has been selected by the Aneurin Bevan Health Board (ABHB) to deliver an Electronic Document and Records Management System (EDRMS) and related services for the Health Board’s clinical users.

“BancTec’s solution was cost-effective for the Health Board, providing both a return on investment and offering the most economically advantageous tender,” said James Silcock, Business Development Director of BancTec. “We are especially proud to be selected since ABHB is the first in NHS Wales to procure an EDRMS.”

BancTec was selected on the basis of its delivery approach, overall solution, quality of service and costs. As the pioneering Health Board for NHS Wales, lessons learned from this procurement will be fed into any future nationwide procurement that follows.

“We are looking to create ready electronic access to patient records. This will reduce the costs and risks currently associated with securely managing and storing our paper health records,” said Steven Harding, Informatics Directorate at Aneurin Bevan Health Board. “But more importantly, we will increase the accessibility of the patient record to staff by making information available at the click of a mouse, thereby reducing the time spent in clinics and wards locating crucial information. By integrating CCube EDM into our current clinical information systems we will have created a significant potential to improve clinical and clinical support processes across the board and ultimately to improve the level of patient care we provide.”

ABHB will first focus on scanning and publishing health records, and will then move on to other elements of the solution functionality in order to digitally capture information to minimise paper. The EDRMS will introduce electronic forms and workflow to maximise productivity and increase quality and patient safety.

Strategically, NHS Wales has developed a clinical portal known as the Welsh Clinical Portal (WCP), which is a part of its national clinical information systems strategy. ABHB requires an initial integration to its local clinical portal known as Clinical Work Station (CWS), while it awaits development and full rollout of the national WCP.

The solution will deliver the main application software for an EDRMS with close integration with CWS and ultimately WCP, interfacing with Myrddin PAS, National Active Directory and eventually the national Master Patient Index. The Health Records Service will administer the system, and the installation will be on a new infrastructure and cabling scheme. The solution is based on CCube Solutions EDRMS software, which is a fully integrated document scanning and records management system. BancTec will be providing the implementation support, software support and maintenance services.

About Aneurin Bevan Health Board
ABHB covers the Gwent area, employing more than 14,000 staff and delivering a full range of Acute, Community, Mental Health, and Child Health services to the resident population of Gwent and surrounding areas. The Health Board, which is based on five main sites, is currently undergoing a major strategic redevelopment program (Clinical Futures) that will see new facilities built on various sites and realignment of service delivery over a six-year period. For further information, please visit http://www.aneurinbevanhb.wales.nhs.uk.

About CCube Solutions
CCube Solutions is an award-winning provider of enterprise content management (ECM) solutions, comprising electronic document and records management, workflow, electronic forms, portal software, and systems integration. Founded in 1995, it has a proven track record working with the police, local government, National Health Service and in the private sector providing cost effective and scalable solutions, tailored to meet the individual requirements of customers. An AIIM Advisory Board member, CCube Solutions is active in developing and guiding the future direction of the ECM industry, and upholds AIIM’s principles of good information management, know-how applied on every customer engagement. CCube Solutions is headquartered in Milton Keynes, and is the trading name of OITUK Limited. For further information, please visit http://www.ccubesolutions.com.

About BancTec
BancTec is a global leader in document management solutions and outsourcing services for organisations seeking to drive efficiency in their back-office and financial processes. Headquartered in Dallas with clients in 50 countries, BancTec leverages its proprietary IP and deep expertise to provide flexible, focused solutions across the financial services, healthcare, utility, transportation and government sectors. The company also operates 19 BPO centers across Europe and worldwide, utilising a common technology platform to deliver reliability, security, and consistently high levels of performance. To learn more, please visit http://www.banctec.co.uk or call 01753 778888.

Ian Painter
BancTec (UK)
+44 (0)1753 778888
ian.painter(at)banctec(dot)co.uk

Jill Diedrich
BancTec (USA)
+011 (972) 235-3439        
jill.diedrich(at)banctec(dot)com

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Jill Diedrich
jdiedrich@ideagrove.com
(972) 235-3439
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