DocuLex Offers Cloud Document Management for Automotive Dealers

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Solution will assist dealer management in policy creation, enforcement and management of an organization’s Information Security Program

DocuLex, Inc.(http://www.doculex.com), creator of award-winning, business-ready document management software, announced today its offering of the DocuLex Archive Studio Document Management Software Suite to enable customer file protection and authorized document access for the automotive industry. Archive Studio will provide the safe and secure environment that is required by the Safeguards Rule of the Gramm-Leach-Bliley Act, the FTC Privacy Rule and the Disposal Rule. The Privacy Rule applies to car dealers who:

  •     Extend credit to someone (for example, through a retail installment contract) in connection with the purchase of a car for personal, family, or household use;
  •     Arrange for someone to finance or lease a car for personal, family, or household use; or
  •     Provide financial advice or counseling to individuals.
  •     Extend credit to someone (for example, through a retail installment contract) in connection with the purchase of a car for personal, family, or household use;
  •     Arrange for someone to finance or lease a car for personal, family, or household use; or
  •     Provide financial advice or counseling to individuals.

Penalties for non-compliance of the Safeguard and Privacy Rule can result in fines up to $10,000 per violation for officers and directors personally liable, and for the financial institution liable, penalties of up to $100,000 per violation. The Archive Studio Document Management Software Suite automates many business functions in the automotive industry, such as managing client or vendor files, employee records, accounting files, proof of delivery and parts orders. Other documents that must be maintained include service orders, written remarks from the mechanics and warranty work performed.

Stated David Bailey, DocuLex President, “Automotive Dealers using the Archive Studio Document Management Cloud Service by DocuLex can be assured that their customer’s personal information will be in a secure digital environment, eliminating paper and freeing up valuable storage space. Client files will always be available in an instant, from anywhere, to an authorized user of the service through the DocuLex WebSearch Document Management Software and a secure Internet connection. Nothing will ever be lost, and the Dealer can scan and upload documents immediately as they come in, eliminating the need for maintaining any local desktop or network software. Compliance is completely covered with the service, so by subscribing to the DocuLex Document Management Cloud Service, a Dealer has effectively implemented a complete Information Security Program.”

About Archive Studio’s WebSearch
WebSearch is the document management component of Archive Studio. WebSearch may be utilized as a service in the cloud or acquired as an on-premise server-based solution.

WebSearch is a secure, browser-based document management software that enhances internal and external collaboration, business process workflow, email archiving, corporate compliance and records retention management scheduling. The program was developed for use throughout a business's operations to regulate and streamline the flow of documentation and secure content access from any location, anytime. The WebSearch user interface is similar, yet easier to use, than internet search engines such as Microsoft Bing, Yahoo and Google. Searches are performed by entering specific index field (meta data), full text content or date ranges, search history, search lists and saved searches.

For additional information on DocuLex Archive Studio, and to access an online self-guided demonstration, visit http://www.doculex.com/products/online-demos/

About DocuLex
Established in 1996, DocuLex offers years of experience in the field of document and content management software development. DocuLex serves over 1000 customers with its award winning Archive Studio product suite, which encompasses document capture, indexing, data conversion, security, 100% browser access, email archiving, workflow, word processing document control and records retention management. Archive Studio is an easy to use, productive content management solution for any business environment seeking secure Instant Document Access, and is available as a server-based product or an on-demand cloud-based software as a service. See http://www.doculex.com for program information, access to your local dealer and demonstrations.

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Erin Dempsey
Doculex
(863) 297-3691 260
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