(PRWEB) February 29, 2012
Managing documents has become a complex and never ending task. The time spent creating, reviewing, approving and updating documents is further exasperated by the time required to collaborate, review and approve documents. The endless chasing up of persons to sign off at each stage is intensely frustrating to compliance system managers. The Interax Group observed during their many successful ISO system implementations that there was a definite need for an efficient and user-friendly electronic document management system. The result was the Paradigm Compliance Management Software Suite.
Multiple emails, visits and/or phone calls may be required to achieve responses to document changes, again time consuming and frustrating. This can then be further complicated by the necessity to keep detailed records of the various changes, reviews and approvals during a documents life cycle. Once a document is complete it is then necessary inform all persons utilizing the procedure or instruction to have read the document, understood it and signed to state as much.
Running these systems has become a major effort in many organizations with enormous efforts being needed to collect required signatures and maintain documents in a controlled manner. This has also become a major expense for many businesses and for many of these businesses they are required by law or industry preference to have some sort of compliance management system in place in order to trade or operate e.g. ISO 9001, HACCP, ISO 17025.
For the past 15 years the Interax Group in conjunction with Paradigm software has been supplying electronic document management to all types commercial and non commercial organizations throughout North America. Paradigm document and compliance management software can contribute greatly to reduce time and costs and streamline the process of managing documents, records, policies and procedures. The features that have made Paradigm such a successful tool include fully flexible review and approval work flows, ability to assign tasks to specific personnel, automatic notification by email of work to be completed. Full evidence of completion of all these tasks are kept attached to the document or record providing simple access in event of an audit or requirement by one of the users. To further automate tasks Paradigm can be set to escalate critical tasks to another user should those tasks not be completed within the required time parameters. These along with the ability to schedule tasks such as annual reviews enable access to dynamic revision logs save endless emails and phone calls chasing up items and constant review of excel spreadsheets and updating of revision lists. These are just some of the features that have made electronic document control systems such as Paradigm 3 to be such a time and cost saving tool in managing your compliance system efforts. Enabling the end user to feel there system is in control and responsive to the needs of your organization.
Interax Group is the North American supplier of Paradigm 3 document control software and Flags® quality and production control and management software.