PDF Association to Continue its Series of Seminars in Scandinavia

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By popular demand, the PDF Association will hold two more PDF/A seminars in the Scandinavian region. One will take place on the 17th of April 2012, the first to be held in Oslo, Norway. The PDF specialists will then come to Stockholm on the 31st of May 2012. Last year over 70 participants came to the first PDF/A seminar here. The seminars will discuss country-specific conditions for long-term archiving, give an introduction to the PDF/A standard and its specifications, and offer a tutorial on how to convert both paper-based and born digital documents to PDF/A.

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Olaf Drümmer, chairman of the PDF Association: “Our event in Stockholm last year demonstrated that people really do want to learn more about the standard and acquire practical information."

PDF/A’s long string of worldwide successes can no longer be halted. In Scandinavia, too, its user base is constantly growing. As such, there is a corresponding interest in detailed information and best practices. “Our event in Stockholm last year demonstrated that people really do want to learn more about the standard and acquire practical information, as many PDF/A projects are now being dealt with in a concrete fashion,” explains Olaf Drümmer, chairman of the PDF Association, “So we decided to hold further seminars in cooperation with our partners in the region, where local and international experts would be available to talk to participants and answer questions.”
The PDF Association will also make its presence felt in Scandinavia at IS&T Archiving in Copenhagen in June, where archivists and librarians from all around the world will meet.

The agenda for Oslo
The agenda has already been set for the PDF/A seminar in Oslo. Subjects at the event will include clarifications of regional specifics and basic information on PDF/A, as well as specific processes for converting both paper-based and born digital documents to PDF/A.
A presentation by Anthony Lærdahl of the Norwegian National Archive will provide a practical introduction to PDF/A in Norway, explaining why the National Archive chose PDF/A and which documents it is used for. Afterwards, David van Driessche, from the Belgian company Four Pees, will introduce you to the details of the PDF/A ISO 19005 standard and explain its advantages over other archiving formats such as TIFF.

Thomas Zellman of the PDF Association will explain how to get from paper to a PDF/A file. This will include things to watch out for when scanning to PDF/A and how to best preserve the file’s full searchable text from the original paper document. Olaf Drümmer, chairman of the PDF Association, will then take on the question of born digital documents and how to convert them to PDF/A. This will include key concepts such as password protection, email attachments, digital signatures and electronic forms. They will demonstrate potential obstacles to a digital PDF/A workflow. In a closing podium discussion, Olaf Drümmer, David van Driessche and Thomas Zellmann, managing director of the PDF Association, will consider the basic principles of a PDF/A workflow; how to set it up to minimise time and effort expended, and which tools and strategies have produced which results.

Dates and details
The first seminar will take place on the 17th of April 2012 from 9:00am to 2:30pm in the National Archive in Oslo. The complete agenda, and an online registration form, can be found at http://www.pdfa.no. The attendance fee is 1,950 Kroner. Information can also be found in English at http://www.pdfa.org.
The second seminar will take place on the 31st of May 2012 in Stockholm. Further information can be found in Swedish at http://www.dokumentinfo.se.

About PDF/A
ISO 19005 (PDF/A) defines requirements to suitably archive documents using the popular PDF format. The International Standard for archive-ready PDF provides specifications that ensure the long-term readability and full-text search functionality of documents regardless of the application software and operating system in which they were originally produced. The advantages of PDF/A are such that only five years after ratification, the standard has already replaced TIFF as the preferred archiving format in numerous international government organizations and industries. The PDF/A Competence Center is the central point of contact within the PDF Association for the PDF/A format. In Autumn 2011, the PDF Association emerged from the PDF/A Competence Center, which was originally founded in 2006. The PDF/A Competence Center is the first and currently the largest division of the PDF Association.

About the PDF Association
Formerly known as the PDF/A Competence Center, the PDF Association is an international organization promoting awareness and adoption of open standards in digital document applications using PDF technology.

The association facilitates networking and communication, and the sharing of expertise and experience with interested parties worldwide. The current membership includes over 100 enterprises and numerous individual subject-matter experts from more than 20 countries.

The management board includes industry leaders from callas software GmbH, Compart AG, Crawford Technologies Inc., intarsys consulting GmbH, LuraTech Europe GmbH and NetCentric US. The association’s chairman is Olaf Drümmer, CEO of callas software GmbH. Duff Johnson, President of NetCentric US is the deputy chairman.

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