FMYI Launches Stoplight Email to Improve Workflow and Team Communication

Share Article

The Stoplight Email campaign includes a one-hour event encouraging people to not check email, a guide to reducing email madness, and features to help teams manage email more effectively

FMYI [for my innovation]
FMYI reduces the volume of emails by enabling people to filter out less critical items, consolidating important information, and keep everyone focused on critical high priority items.”

FMYI [for my innovation], leading provider of private social networks and collaboration software for project management, contact tracking and calendar sharing, announces Stoplight Email, the solution to reduce email madness, plus a collection of new and enhanced features in the FMYI platform to enhance team communications.

With the increasing epidemic of email stress causing people to look at their inbox yelling “mayday,” the Stoplight Email approach offers solutions to reduce email stress. FMYI is launching an event, a guide, and features to help stop the madness:

Take a step away from your inbox

On Friday, May 4, take a break from email madness and join the FMYI crew in not checking email for one hour at 1 pm local time, and simply focusing on a project that will make a difference in your business day. FMYI is promoting this event to help teams across the globe take a break from email stress.

Tips to reduce email stress

FMYI is also releasing a quick and easy guide to reducing email overload, streamlining workflow, enhancing team communication, and loving your inbox. The guide is available for download at

New features in the FMYI collaboration platform

Stoplight Email is a three-pronged approach to reduce the email madness from internal team communication built into the FMYI collaboration platform. Individuals with a project or contact management system can choose the perfect amount of email. (1) Individuals who prefer no email can search what they need or see what’s new in an activity stream. (2) Individuals who prefer one digest email a day (or one a week) enjoy a single summary of all relevant activity, plus they can be alerted to urgent information if needed. (3) Those on the go, with no time to sign into a system, want to simply reply to emails from the team and have the information automatically organized.
FMYI has incorporated the Stoplight Email system within FMYI with as a collection of features. The “Activity manager” has been a staple within FMYI for years to manage the flow of updates, but now users can also enjoy a selection of timing for a Digest summary, and the ability to simply reply to an email, and have information automatically filed for them. This unique combination of features enables people to work smarter.

“Emails fill a critical role as an easy-to-use notification process that brings timely information to your attention,” said Justin Yuen, President, FMYI, Inc. “Using email to try and manage workflow, such as project management, contact tracking, discussing ideas, the volume of emails can really get out of hand. FMYI reduces the volume of emails by enabling people to filter out less critical items, consolidating important information, and keep everyone focused on critical high priority items.”

To support the Stoplight Email solution, FMYI releases new features to manage workflow:

  •     Digest – A fun color-coded slider allows each user to select the frequency of their notifications. FMYI provides users the ability to personalize their communication by receiving instant, daily, or weekly alerts, or turn off email notifications completely and stay in the know with the Activity manager.    
  •     “Urgent” override – a unique feature where by select team members can override the digest and push out urgent information.
  •     Featuring posts and video – embedding video and pinning items to the top of a page, allows team members to easily find and review important information.

“These features allow users to select the amount of email that works for their style, meeting them where their needs are, and leading to instant user adoption,” said Justin Yuen. “Access without excess reduces stress and increases effective communication for a team.”

Over 14,000 teams, including many Fortune 500 corporations and industry leaders, use FMYI to reduce email and improve effective workflow. Using the Stoplight Email approach, Ian Symmonds & Associates, a research and strategy firm for education and non-profits, has reduced their internal email 100% and traditional email communication with clients by 50%. “FMYI is critical to our team’s workflow and productivity. It helps our team build strong relationships with our clients, while improving productivity and collaboration” said Ian Symmonds, President & Founder. “Our team and clients know all information is in one place and nothing is lost in the inbox.”

About FMYI [for my innovation]
Founded in 2004, FMYI is a leading provider of private social networks and collaboration software headquartered in Portland, Oregon. FMYI collaboration networks are used by teams of all sizes (2-20,000) at companies, nonprofits, government agencies, and universities around the world. Guided by the triple bottom line (people, planet and profit), FMYI endeavors to be an enduring business with minimum ecological impact and maximum social value because it is simply the right thing to do. FMYI is the only software-as-a-service (SaaS) collaboration software company to be certified as a B Corporation (


Share article on social media or email:

View article via:

Pdf Print

Contact Author

Graeme Byrd
FMYI, Inc.
(888) 369-4266 813
Email >
Follow us on