BEP Systems enters into Partnership with Automated Intelligence

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BEP Systems (BEP) – the Information Governance and Content Management consultancy has entered into a strategic partnership with Automated Intelligence (AI) to provide data cleansing, classification and migration services.

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“I am delighted to be working with BEP. BEP are able to bring to bear expert information governance surrounding the AI technology set”

Mark Godfrey CEO Automated Intelligence

BEP is a lead consultancy firm in all areas of Information Governance and Content Management. Specifically BEP specializes in ensuring organisations are compliant when it comes to data retention rules and records management policies, coupled with the implementation of SharePoint technology.

Often however, issues can arise during the implementation of these policies and systems when trying to clean up the content in the myriad of file servers and network drives already in situ in a typical organization.

In order to cater for this issue BEP has joined forces with AI to form the complete solution. Utilising the AI toolset, BEP analysts can quickly provide a snapshot of the ROT (Redundant, Obselete, Trivial) files and ascertain how much potential data may be deleted. Following this initial process BEP is able to categorise the remaining content based on configurable rule sets and apply retention policies to this data – ready for migration into the target system (SharePoint/File Server/Another Content Management Platform). Typical filer server space savings in this process are well over 50%. is a free to use analysis tool that will quickly provide the potential savings that can be achieved by better managing unstructured data.

ai.datapoint will cleanse the data set based on the policy defined by the business. This can be done for current and legacy data systems and so, can bring the previous data sets to users in a new collaborative environment.

ai.compliance extender is built as an additional solution for SharePoint 2010 leveraging and extending the capability of the SharePoint Records Centre. It provides a robust classification schema to extend the model available in SharePoint 2010.

About BEP :

BEP offers world-class advice and services for content management and information governance, including best-practices for retention and disposal, data protection, and information security.
The company’s services include:

  •     Information Governance – development of information and records management policies, procedures, business classification schemes, retention schedules (legal research), and implementation of retention policy within IT systems.
  •     Business Content Analysis – A content analysis and diagnostics service that enables our customers to carry out audits of their information assets. Solutions include analysis of unstructured and semi-structured data, cleansing information, assessing data security, and preparation of content for migration.
  •     Microsoft SharePoint Implementation Services- Helping Organisations implement and roll out SharePoint 2010 as their corporate Electronic Content Management System.
  •     Scanning and Data Capture Solutions- Implementing industry leading technology for document imaging and data capture projects.

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Joseph Bond
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