OSAM Inc. Helps Arizona Government Entities Streamline Records Keeping

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Town of Gilbert & Clerks of the Superior Court of Maricopa save time, space and energy

OSAM Document Solutions, Inc. recently helped the Town of Gilbert and the Clerks of Superior Court of Maricopa County (COSC) with the deployment of newly added Electronic Content Management (ECM) solutions and assisted with the digitalization of both agencies’ records, helping them save time, space and energy.

“Our solutions help departments in government agencies streamline processing, storing and accessing records because we know that time is important, and so is efficiency,” said Ron Thompson Jr., president and CEO of OSAM. “We’re proud to have worked with the Town of Gilbert and the Clerks of Superior Court to not only save time on processing documents, and integrate with existing workflow systems, but to also save them space where the Clerks were storing hard copy papers.”

OSAM Document Solutions, Inc. return on investment for government agencies include:

  • Improve constituent services
  • Reduces cost
  • Redacts confidential information
  • Improves productivity with seamless integration
  • Increases transparency
  • Provides offline accessibility

Town of Gilbert    

Beginning in 1999, the Town of Gilbert began using an OnBase solution in the clerk’s office that gave staff instant access to important archived documents such as agendas and minutes. Eventually OSAM expanded its partnership with the Town to install OnBase Advanced Capture to scan documents and automatically index based on predefined keywords, leading to a faster more efficient process. Eventually, the partnerships grew again to include the Accounts Payable department and streamlining hours and efforts each week to import checks and record important documentation, as well as working with the Human Resources department to seamlessly integrate with an existing system to maintain all records on employee-related documents versus storing them physically and utilizing physical man-power to access and re-file.

Read about the Town of Gilbert and OSAM partnership in this case study: Streamline processes saves town budget and time

Clerks of the Superior Court of Maricopa County (COSC)

In just seven months, OSAM Inc. helped the Clerks of the Superior Court of Maricopa County digitize 2,533 boxes of 116,000 documents into more than 6 million images in an effort to better access to important records and documents, and establish a streamline process. The consolidation saved the COSC almost 4,000 cubic square fee of storage space. Moving to a document management solution like OnBase, allows for the more than 31,523,377 adult documents to be processed, electronically stored and accessible and provides access to 44 agencies at Maricopa County, State of Arizona, Other Arizona Counties, Federal and other state offices.

Read more about the savings and process in this article: http://www.osaminc.com/home/sites/default/files/Jul2012 Record Times_OSAM_Transcript_Conversion.pdf [Record Times __title__ Record Times]

About OSAM Document Solutions Inc.

OSAM Document Solutions, Inc. provides dynamic, customized document management solutions. OSAM’s document management knowledge, experience and product diversity allow them to utilize state-of-the-art software and procedures to ensure success with every project. OSAM’s certified consulting staff recommends solutions and supports document management systems that allow you to access information immediately.
Learn more about OSAM’s document management solutions at http://www.osaminc.com.

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Amy Linert
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