Eastman & Smith’s Joint Bidding Plan Saves Millions for Six Cities

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Eastman & Smith Ltd. works with a southwestern Ohio consortium to reduce the cost of trash and recycling contracts by roughly $3.3 million for six cities in the Cincinnati and Dayton regions. The joint bidding plan leverages the power of a larger group, while meeting unique city needs by using separate contracts.

Each municipality within the SWORRE has some universal needs and projects, but each also has some that differ. This made for a complex joint bidding strategy

Eastman & Smith Ltd., worked together with the Center for Local Government to save roughly $3.3 million for many southwestern Ohio citizens. Eastman & Smith created a joint bidding plan that leveraged the power of a larger group, while meeting unique needs with separate contracts for each city.

When presented with concerns over decreasing funds for solid waste and recycling, and increased need for capital expenditures such as trucks, among several local municipalities, the Center for Local Government was not deterred. Eastman & Smith and the Center had experience leading a joint bid in 2010 that allowed a small group to successfully secure solid waste and recycling services. Armed with that experience, they set out to find a joint bidding process that would benefit 50 percent more households.

The Center then reached out to joint bidding and solid waste legal professionals, Eastman & Smith, Ltd., who crafted a plan that addressed the solid waste and recycling collection service needs of six cities in two different regions, all of whom are a part of the Southwest Ohio Regional Refuse Consortium (SWORRE).

“Each municipality within the SWORRE has some universal needs and projects, but each also has some that differ. This made for a complex joint bidding strategy,” stated Rene L. Rimelspach, a member of Eastman & Smith. “Together with the Center for Local Government, we worked to address the goals of each member of the consortium. By understanding the fine points of the joint bidding process, and working with Rumpke, we are taking money out of the trash and putting it back into people’s pockets.”

The new contracts include weekly collection of solid waste and recycling, dumpster pulls, and occasional special services such as portable toilets. Each community also had the opportunity to customize their contract with individual services, such as waste hauling for a festival.

The Center for Local Government was established in 1990 by Cincinnati-area local government managers to provide shared services, information sharing, and training programs that save taxpayer dollars. Fifty local governments in Hamilton, Clermont, Butler, Warren, Montgomery and Greene Counties are members of the Center. More information can be found at http://www.C4LG.org or by contacting T.J. White, Executive Director, at 513-741-7999 or at twhite@C4LG.org.    

About Eastman & Smith

Since Eastman & Smith was founded in 1844, their commitment to excellence has grown along with their size and diversity of practice areas. Eastman & Smith employs more than 150 people, including over 70 attorneys, in Toledo, Columbus, and Findlay, Ohio, as well as in Novi, Michigan. They provide legal representation to both individual and corporate clients in all practice areas.

To learn more about the law firm of Eastman & Smith, Ltd. visit them on the web at eastmansmith.com.

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Susan Fortner
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