Butler County Health Care Center Chooses Access Electronic Patient Signature & E-forms to Complement MEDITECH 6.07 EHR Rollout

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Nebraska critical access hospital will replace pre-printed forms with electronic versions generated on demand with patient demographics mapped from MEDITECH; will also capture e-signatures and generate bar-coded wristbands.

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Access’s electronic patient signature and e-forms solutions were superior to those from the other vendors we considered, and the company has a proven history of integration with MEDITECH. We feel the Access team is a cut above the rest.

To coincide with its deployment of MEDITECH’s 6.07 EHR in May 2014, Butler County Health Care Center (BCHCC) recognized the need to get forms into patient records more efficiently, and to apply electronic signatures to each form. This critical access hospital also wanted better version control and to be able to design, update and publish e-forms easily as required. BCHCC chose Access to meet these needs.

“Access’s electronic patient signature and e-forms solutions were superior to those from the other vendors we considered, and the company has a proven history of integration with MEDITECH,” said BCHCC CEO Don Naiberk. “Who you work with is as important as which system you choose and we feel the Access team is a cut above the rest.”

Introducing the Access system will end BCHCC’s reliance on a manual, paper-driven registration process. When a registrar sets up a patient in MEDITECH, they’ll simply click a button to generate a customized admissions packet with unique identifiers and patient demographics pre-filled. The patient will then complete their forms and apply secure electronic signatures, prompting the Access system to send the e-forms directly into the correct record in MEDITECH.

“With paper forms it can take up to a week for them to be scanned into the patient’s record,” Naiberk said. “The Access system will make this information available across the hospital almost instantly, which is a big factor in us creating an electronic health record.”

In addition to generating e-forms registration packets on demand, the Access system will also simultaneously output bar-coded patient wristbands and forms labels.

“As the Access solution lets us create patient wristbands and forms labels on our existing thermal printers we won’t have the added expense of buying new hardware,” said BCHCC IT Director Cynthia Neesen.

It can be difficult for any hospital to ensure that staff members in multiple departments are using only the latest forms versions, and harder still to remove outdated forms when new iterations are made available. Creating a standardized forms creation process is a further headache. Naiberk believes Access will help BCHCC overcome both these challenges.

“Right now almost anyone can create a form and there can be multiple versions of a document,” Naiberk said. “With Access, we’ll know that only the latest versions are being used and that these have come from a set process – a big boost to our document control.”

BCHCC has also turned to Access for improving its check printing. Going forward, users will be able to print checks for payroll and other activities on blank stock, instead of requiring costly check stock. Access’s easy-to-use design tool will make it easy for BCHCC to make changes to its check templates, such as by adding a new logo.

“Whether it’s generating W-2s at the end of the year or dealing with employee paychecks, the Access system will reduce user frustration,” Naiberk said. “Other options we looked at were more expensive.”

About Butler County Health Care Center
Butler County Health Care Center is a 20 bed Critical Access Hospital, located in a park-like setting in David City, Nebraska, a town of 2500 people. The facility is newly remodeled, with spacious private rooms, and equipped with the latest technologies and well-trained staff. As a county owned hospital, BCHCC serves the health needs of residents in Butler County, and surrounding communities. Learn more at http://www.bchccnet.org.

About Access
Hundreds of hospitals worldwide use paperless Access solutions to integrate e-forms, electronic patient signatures and clinical data into EHRs. Access helps improve care, eliminate financial and environmental costs and enhance patient safety and downtime planning initiatives. Learn more at http://www.accessefm.com and discover how you can help Access’s partner The Last Well bring fresh water & the Gospel to Liberia here.

MEDITECH has been the leader in the EHR industry since 1969. MEDITECH's applications unify clinical, administrative, and financial information across a health care organization, including acute care, long-term care, home health care, and physician practices. Today, more than 2,300 institutions worldwide use MEDITECH's information systems. For additional information on MEDITECH products and services, visit http://home.meditech.com/en/d/home/.

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