Concept Searching Survey Finds Intelligent Migration a Key Priority for 2013

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CIOs are Placing a High Priority on Intelligent Migration Tools that Effectively Manage the Accurate Disposition of Unstructured Content.

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Migration is a priority, due to the vast amounts of unmanaged structured information found within the typical organization, and traditional migration tools lack the intelligence and sophistication required by today’s global enterprises.

Concept Searching, a global leader in semantic metadata generation, auto-classification, and taxonomy management software, and developer of the Smart Content Framework™, conducted a survey in the fourth quarter of 2012 to identify key executive priorities for 2013, specifically around the use of applications that require metadata. The survey included Concept Searching clients as well as the broader marketplace. Although improving search was the number one priority across the board, surprisingly, migration was also high on the respondents’ replies.

Responses from the Concept Searching client base revealed that 33 percent have used the technologies for migration, with 53 percent of the broader marketplace looking for a solution that can intelligently address the migration process. The migration process now requires more sophisticated techniques to ensure compliance objectives are met. Simply moving documents from one repository is not enough, as content that was typically unmanaged will remain unmanaged, continuing to expose an organization to risk. Information cannot be managed from inception to deletion without comprehensive metadata associated with the content, and incorporating the multiple channels and origination points from which content was received.

Migration of unstructured content can be a laborious and time consuming project. The challenge is that documents can exist in multiple places at the same time, different revisions of the same document exist, some documents should be deleted, and others should be archived. There may be records that were never declared, as well as confidential or privacy information that will not be identified when migrated. The ability to mass move content is relatively straightforward. However, from an information governance approach, mass moved content creates the same problem as mismanaged content. The final drawback is that traditional migration tools fall short, as they have no built in intelligence, to accurately process content that is aligned to the migration objectives.

To migrate document collections effectively, the text content of each document needs to be searched to determine its value. This cannot be done manually, as the volume is too high, and the consistency of human review and decision making is unreliable, as well as costly. Migration must also consider the security of the documents as they are moved to their new location.

With an intelligent metadata enabled solution, migration tasks are simplified and the accuracy of the migration is greatly improved. As content is migrated it is analyzed for organizationally defined descriptors and vocabularies, which will automatically process the content to the appropriate repository for review and disposition.

“Concept Searching has been delivering intelligent metadata enabled migration solutions since 2009. Clients have deployed the Concept Searching Suite alone, to perform intelligent content migration aligned with information governance, as well as deployed with a number of the traditional tools to add the intelligence the tools lacked,” said Martin Garland, President of Concept Searching. “It does not surprise me that migration is a priority, due to the vast amounts of unmanaged structured information found within the typical organization, and traditional migration tools lack the intelligence and sophistication required by today’s global enterprises.”

For more information about the results of the survey and intelligent metadata enabled solutions, please access ‘The Trend Towards Intelligent Metadata Solutions’ White Paper.

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About Concept Searching
Founded in 2002, Concept Searching is now the industry leader specializing in conceptual metadata generation, auto-classification, and taxonomy management. Platform agnostic, Concept Searching is also a Microsoft managed partner with a Gold competency in Application Development, and offers a complete suite of SharePoint solutions. The award winning technologies integrated with Concept Searching’s Smart Content Framework™ encompass the entire portfolio of unstructured information assets in on-premise, cloud, or hybrid environments. Clients have deployed the intelligent metadata enabled solutions to improve search, records management, protection of privacy data, migration, text analytics, eDiscovery, and Enterprise/Web 2.0.

Concept Searching is headquartered in the US with offices in the UK, Canada and South Africa. For more information about Concept Searching’s solutions and technologies visit and our Blog, and follow us on Twitter and LinkedIn.

All product and company names herein may be trademarks of their respective owners.

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Nicola Barnes
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