Event Presenter Tells of Tripling Sales Volume in Ten Years Using AccountMate Software

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Fan Manufacturer tracks status of containers throughout their travels to project item availability for order fulfillment

As the one who ultimately has to answer to the reliability and accuracy of our information systems, I do sleep well at night being able to count on AccountMate as the central software around which our business grows. - Jay Boughner, CEO,.

Jay Boughner, Fanimation, Inc.’s Chief Financial Officer, spoke to an audience of AccountMate Software resellers and vertical solution partners in Las Vegas, Nevada.

By developing innovative products and sustainable business practices, Fanimation, Inc. has achieved record sales with AccountMate Software as their financial management backbone. “As the one who ultimately has to answer to the reliability and accuracy of our information systems, I do sleep well at night being able to count on AccountMate as the central software around which our business grows,” said Jay. The robust AccountMate financial system and industry-specific solutions have allowed Fanimation to more than triple revenue in ten years, while adding warehouses nationwide and significant customer growth.

Headquartered in Indiana, Fanimation is a designer and manufacturer of unique, high quality and innovative ceiling fans. For nearly three decades, Fanimation has evolved from a one-man shop into a thriving international business. Today Fanimation sells its ceiling fans to more than 1,500 customers and ships its products to more than twenty-three countries around the globe. With a mission to deliver ground breaking ceiling fan designs, Fanimation is proud to achieve this goal while using sustainable products and business practices.

To support its phenomenal company growth, Fanimation specifically looked for a robust business and financial management solution that would provide real-time information and automation, keep stride with increasing sales demand, plus handle scalability and expanded functionality requirements of their growing business.

After an extensive in-house analysis, Fanimation selected AccountMate Software as a comprehensive financial management solution due to the program’s open architecture and scalability to meet their evolving business requirements. With the help of an AccountMate Business Partner, NexLAN, LLC, they installed AccountMate’s SQL business management system.

An early challenge for the company was providing a means of tracking the expected arrival date of incoming intermodal container shipments from manufacturers in Asia. Shipping cargo by sea adds at least six weeks of lead time to every purchase order being received into inventory at Fanimation, before it can then be distributed on to satisfy customer orders. With over 200 customer orders per day, Fanimation needed to track the status of containers throughout their movement in order to project item availability for order fulfillment.

“Quickly having access to reliable product availability dates is critical to our dealer network in order for them to secure the sale with our end customers,” notes lead customer service employee Diana Limp.

To solve this business challenge, NexLAN created an in-transit warehouse in AccountMate with a unique bin nomenclature system that references the estimated arrival date as the assigned bin number. This simplifies the entire freight transportation process and allows authorized company personnel to run inventory reports and drill down by warehouse, lot and bin for order details.

As a result, Fanimation employees have access to estimated arrival times and can mitigate order fulfillment problems in advance. Equipping the Fanimation team with up-to-the-minute information creates a knowledgeable workforce ultimately boosting productivity, sales and customer service.

Another company challenge involved managing items with distinctive product attributes. Fanimation currently sells more than 70 different fan models, each with numerous unique important characteristics. Examples include compatibility of each product line with accessories such as remote controls, light kits and downrods; wattage usage at different power settings; packaging dimensions; and palletization quantity. Fanimation required a means of tracking more than a hundred of these product-specific features, and utilizing them in functions such as order entry and inventory management.

NexLAN leveraged AccountMate’s inherent flexibility to provide custom data entry screens and reports, but moreover provided an end-user friendly means of importing/exporting these values to/from Microsoft Excel to avoid tediously editing values. As a result, a current snapshot of the data can be exported to Excel, where values can be easily edited en masse and then imported back into the system to effect the update.

With over 6,000 retail customer locations in the United States, Fanimation needed a shipping system that integrated directly with numerous carriers including UPS, FedEx, and OnTrac to retrieve shipping cost, price it appropriately, and provide instant tracking information to the retailer destination.

AccountMate’s award-winning program design allows seamless integration of industry-specific solutions – including ShipIT, which automatically interfaces with UPS and FedEx to provide accurate shipping costs and posts shipment updates to retailers via the internet in real-time. For the OnTrac interface, NexLAN developed custom software to effect the same functionality. Integrating directly with these carriers streamlines the shipping process, dramatically improves warehouse efficiencies and provides timely customer communications.

Following the implementation of AccountMate and industry-specific solutions such as ShipIT, Fanimation has a comprehensive business management solution that supports company goals and strategies while providing real-time information, integration and automation available 24/7.

About AccountMate
Founded in 1984, AccountMate develops and markets fully modifiable business accounting software. Systems range from single user versions to those that support hundreds of users simultaneously. AccountMate software is available for local installation or as SaaS. It is distributed exclusively through a worldwide channel of authorized solution providers. AccountMate can be reached at (800) 877-8896 or at accountmate.com.

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Donna DeRosa
AccountMate Software Corp
+1 707-774-7548
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