Early Colligo Engage Success Proves SharePoint/Office 365 User Adoption Is Top Priority for Companies

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Colligo announces an impressive uptake in new customers worldwide.

We understand the pressure organizations are under to successfully deploy SharePoint or migrate content to Office 365 - Barry Jinks, CEO of Colligo.

-In a 2015 AIIM survey of 422 member companies, 1/3 feel their SharePoint project has struggled to meet their original expectations and 26% feel that progress has stalled.
-60% of responding organizations were “struggling to persuade users to manage and share their content in SharePoint and not elsewhere.”
-Yet, 75% of these organizations remain committed to building their ECM, records management and collaboration around SharePoint.
-Further, the study reports that 23% of organizations use third party tools for Outlook integration, and that figure will double in the next 12-18 months. Similarly, 12% are using mobility tools, a number that will quadruple over the same period.

Colligo, the leading provider of data synchronization solutions for Microsoft SharePoint, Office 365 and OneDrive for Business, today announces an impressive uptake in new customers worldwide with a 292% increase in subscription revenues in the six months since the launch of Colligo Engage. Customers from a wide range of industries, including T-Systems, Donohue Schriber, Deutsche Post, the Canadian Museum of Human Rights and Capital Power have implemented Colligo Engage’s family of applications and deployed its central management console.

“We understand the pressure organizations are under to successfully deploy SharePoint or migrate content to Office 365. They need to mitigate risk, but they also need to bring users into the fold to ultimately increase productivity. We’ve made it our mission to apply our expertise in information architecture and user experience to help organizations deliver the right content, from the right location to the right people on the right devices,” comments Barry Jinks, CEO of Colligo. “We understand organizations’ mandate to manage content centrally, and we see their struggles with frustrated employees finding workaround solutions for storing and sharing corporate data. We aim to deliver a user experience that is seamless to the employee while having a robust, secure enterprise architecture in the backend.”

Increasing User Adoption on Office 365

Costa Mesa-based real estate investment firm, Donahue Schriber, came to Colligo needing a seamless process for pushing documents to field workers using iPads. The company had recently migrated all of their documents to Office 365 and needed to securely move and cache documents on iPads.

“We wanted a solution that would allow us to store documents locally on the tablets, but give us central control over who received what information. With Colligo Engage we can easily configure groups and locations, and set parameters for syncing the appropriate content to each iPad for each individual user,” commented Jonathan Becker, Database and Portal Administrator at Donahue Schriber. “We also looked for transparency, a solution that would take features of Office 365 into account and replicate those on the iPad. We found that Colligo Engage allowed us to present our content on the iPads grouped and sorted according to our customizations in SharePoint Online. To the user, the process was really simple. We simply handed them their devices with the new Colligo app installed and they found it easy to locate the documents they needed.”

Enabling Field Technician Productivity

One of the world’s largest oil and gas companies, and a mature SharePoint user, turned to Colligo to equip thousands of field technicians with iPads and remote access to SharePoint. The IT group had a mandate to leverage SharePoint to centralize data collected from the field and they were looking for a solution that would be simple to deploy and, more importantly, simple to use.

One of their main success factors was a “better-than-browser” user experience and the ability to work with SharePoint content even in remote locations where an internet connection is not possible. The roll-out of their Colligo software was an overwhelming success and the company is now planning another wave of deployment of the Colligo Engage iOS app.

Reducing eDiscovery Costs through Better Email Management

The Microsoft Legal and Corporate Affairs Group set out with the goal to give its 1,000 professionals a single view into both the documents and email to be stored in SharePoint.
“Email management is an extremely important part of LCA’s SharePoint implementation, since the bulk of the information being communicated both within the department and externally comes in the form of email, or as attachments to email,” said Nishan DeSilva, Director of Information Management & Corporate Records Compliance at Microsoft Legal and Corporate Affairs Group. “Getting email into SharePoint in an effective and efficient manner was critical to the success of the project, and the ability to drag and drop content from Outlook into SharePoint helped with our user adoption.”

Metadata functionality has helped LCA drive compliance, facilitate retention policies, enable better enterprise search and reduce eDiscovery costs. Further, DeSilva comments: “One of the great benefits of Colligo is that you can access your entire SharePoint repository from inside of Outlook. This is a very powerful capability for our attorneys who live in the world of Outlook. With Colligo, they can work on their email and collaborate on documents at the same time, all from within the Outlook interface.”

Centralizing Documents to Reduce Risk

In December, 2014, Gartner named Colligo a “Vendor to Watch” for collaboration and social software suites. In selecting Colligo, Gartner Research VP, Tom Reid, stated the following about the vendors they chose: “SaaS and cloud-based delivery, mobile devices support, and an emphasis on improving the user experience have reduced the effort required to share information with others and to access it when needed. New versions of collaboration applications can change the way people collaborate. Collaboration technologies provide value from ‘the ground up’, from the individual to the organization.”

He particularly notes a core tenant of the digital workplace to: “Match the work environment to a more consumer-like computing environment, making employees more agile and engaged.”

A large international insurance company with 35,000 SharePoint users approached Colligo with a clear goal: to get their legal team onto SharePoint for storing and sharing case files so they could eliminate their mountains of paper and reduce liability risks. Understanding the need to keep matter documents secure and providing a seamless user experience for their lawyers, the organization chose to complement their SharePoint implementation with the Colligo Engage Outlook App. Early into the deployment, employee user adoption is high and the company already plans to use the Colligo software as part of a strategy to encourage greater collaboration between lawyers and across jurisdictions.

A Seamless Experience From System to Users’ Tablets and Desktops

The Colligo Engage app platform improves worker engagement and productivity with an organization’s SharePoint, Office 365 and OneDrive systems through a family of applications that are built around everyday tools that employees already use, such as Outlook, Windows Explorer, Mac Finder, phones and tablets. Colligo Engage provides easy and secure access to enterprise information and with smart management controls and patented data synchronization technology, it helps organizations drive compliance, increase productivity and reduce risk.

The solution is highly secure and fully compatible with MDM systems from leading vendors such as MobileIron, Good Technology, IBM, Citrix and Oracle.

Colligo is showcasing Colligo Engage at Booth #583 at the Microsoft Ignite conference held in Chicago, IL, May 4-8, 2015.


About Colligo

Colligo is the leading provider of data synchronization solutions for Microsoft SharePoint. The company’s award-winning, unified solution suite is used by over 5,000 organizations worldwide to increase productivity, streamline collaboration, and improve compliance, by delivering a consistent, secure experience across desktop and mobile devices. Colligo is a Microsoft Gold Application Development Partner with Global 500 customers including 4 of the top 5 global oil and gas companies, Microsoft, Siemens, Towers Watson, Bayer and the US Department of Energy.For more information, please visit http://www.colligo.com.

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