Archive Systems Enhances E-Invoicing with Ariba

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Leading provider of accounts payable automation leverages Ariba Supplier Network to eliminate paper invoice conversion, support straight-through processing for customers

Archive Systems pioneered the automation of the accounts payable function with its innovative solutions

Ariba, Inc. (NASDAQ: ARBA), the leading spend management solutions provider, today announced that Archive Systems, a leading provider of accounts payable automation services, will leverage its offerings to enhance the e-invoicing services it provides to customers worldwide. Under the terms of a newly signed agreement, Archive Systems will use the Ariba® Supplier Network™ to eliminate paper invoice conversion and support straight-through processing for its customers using ASPEN 360 Accounts Payable Edition.

"The future of AP invoice processing is clear. Electronic invoices will be generated by a vendor's ERP and electronically transmitted to the buyer's automated invoice processing system which will pass them seamlessly to the buyer's ERP - all without human intervention," said Dave Craig, President of Archive Systems. "By combining the Ariba Supplier Network and our AP automation workflow, we can make this possible for our customers today."

Archive Systems will use the Ariba Supplier Network to enable ASPEN 360 customers to receive e-invoices automatically from their vendors and approve them programmatically when rules allow and complete the accounts payable process faster and more efficiently.

"Archive Systems pioneered the automation of the accounts payable function with its innovative solutions," said Drew Hofler, Senior Manager, Financial Solutions, Ariba. "In choosing to leverage Ariba's offerings, Archive Systems is taking things to a new level by providing its customers with access to market leading technology and a powerful trading network they can leverage to deliver immediate, measurable and sustainable results."

If a vendor isn't taking advantage of e-invoicing technology yet, they can still submit invoices to ASPEN 360's Invoice Virtualization Center (IVC) for document conversion and data capture. The invoices will be prepped, scanned, and indexed at the IVC prior to loading into ASPEN 360. But as Craig notes, "The enhanced e-invoicing capabilities now offered through the Ariba Supplier Network provides a significant cost reduction for ASPEN 360 customers who wish to do straight through processing. E-invoicing and the Ariba Supplier Network avoids the expense of scanning and capturing line-item-details from a paper invoice."

To learn more about Archive Systems and its ASPEN 360 solution, visit For more information on Ariba's Invoice and Payment solutions and the results they are delivering for companies around the world, visit

About ASPEN 360 Accounts Payable Edition
ASPEN 360 Accounts Payable Edition automates AP processes by combining industry best practices with ZeroTouch™ imaging and workflow. This on-demand solution dramatically increases staff productivity, enabling AP departments to handle growing invoice volumes without adding people or reassigning resources. It overcomes this automation resistance by integrating the Invoice Virtualization Center with Straight Through Processing, ZeroTouch processing, and enhanced exceptions handling. For more information, please visit

About Archive Systems, Inc.
Archive Systems, Inc. flagship solution, ASPEN 360 Accounts Payable Edition, combines best practices AP Automation with ZeroTouch AP imaging and workflow. The product increases efficiencies and reduces costs with features such as straight through processing, which uses automated three-way matching to auto match invoices to PO and receipt line items without AP processor intervention. It includes the ASPEN 360 Invoice Virtualization Center, which removes from the client all tasks associated with document imaging, data capture, document classification, indexing, and OCR. The company also provides physical records management services such as business records storage, document shredding, and offsite data storage, through a number of Record Center locations. For more information, please visit

About Ariba, Inc.
Ariba, Inc. is the leading provider of on-demand spend management solutions. Our mission is to transform the way companies of all sizes, across all industries, and geographies operate by delivering software, service, and network solutions that enable them to holistically source, contract, procure, pay, manage, and analyze their spend and supplier relationships. Delivered on demand, our enterprise-class offerings empower companies to achieve greater control of their spend and drive continuous improvements in financial and supply chain performance. More than 1,000 companies, including more than half of the companies on the Fortune 500, use Ariba solutions to manage their spend from sourcing and orders through invoicing and payment. For more information, visit

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Ariba, the Ariba logo, AribaLIVE, SupplyWatch,, Network and Ariba Spend Management. Find it. Get it. Keep it. are registered trademarks of Ariba, Inc. Ariba Spend Management, Ariba. This is Spend Management, Ariba Solutions Delivery, Ariba Analysis, Ariba Buyer, Ariba Category Management, Ariba Category Procurement, Ariba Contract Compliance, Ariba Contracts, Ariba Contract Management, Ariba Contract Workbench, Ariba Data Enrichment, Ariba eForms, Ariba Invoice, Ariba Payment, Ariba Sourcing, Ariba Spend Visibility, Ariba Travel and Expense, Ariba Procure-to-Pay, Ariba Workforce, Ariba Supplier Network, Ariba Supplier Connectivity, Ariba Supplier Performance Management, Ariba Content Procurement, Ariba PunchOut, Ariba QuickSource, PO-Flip, Ariba Spend Management Knowledge Base, Ariba Ready, Ariba Supply Lines, Ariba Supply Manager, Ariba LIVE, It's Time for Spend Management and Supplier Lifecycle Management are trademarks or service marks of Ariba, Inc. All other brand or product names may be trademarks or registered trademarks of their respective companies or organizations in the United States and/or other countries.

Ariba Safe Harbor
Safe Harbor Statement under the Private Securities Litigation Reform Act 1995: Information and announcements in this release involve Ariba's expectations, beliefs, hopes, plans, intentions or strategies regarding the future and are forward-looking statements that involve risks and uncertainties. All forward-looking statements included in this release are based upon information available to Ariba as of the date of the release, and we assume no obligation to update any such forward-looking statements. These statements are not guarantees of future performance and actual results could differ materially from our current expectations. Factors that could cause or contribute to Ariba's operating and financial results to differ materially from current expectations include, but are not limited to: the impact of the credit crises on Ariba's results of operations and financial condition; delays in development or shipment of new versions of Ariba's products and services; lack of market acceptance of Ariba's existing or future products or services; inability to continue to develop competitive new products and services on a timely basis; introduction of new products or services by major competitors; the ability to attract and retain qualified employees; difficulties in assimilating acquired companies, long and unpredictable sales cycles and the deferrals of anticipated orders; declining economic conditions, including the impact of a recession; inability to control costs; changes in the company's pricing or compensation policies; significant fluctuations in our stock price; the outcome of and costs associated with pending or potential future regulatory or legal proceedings; the impact of our acquisitions, including the disruption or loss of customer, business partner, supplier or employee relationships; and the level of costs and expenses incurred by Ariba as a result of such transactions. Factors and risks associated with its business, including a number of the factors and risks described above, are discussed in Ariba's Form 10-K filed with the SEC on November 19, 2008.


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