Advance Launches Document Management Workshops

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Free sessions explain how companies are using electronic systems to streamline workflows, enhnace data security, transform inefficient processes and reduce paper use.

With leaner staffs, companies are under pressure to do more with less. They’re bogged down by inefficient, paper-based processes in a digital world that demands instant access to data.

Electronic document management systems are enabling businesses to trim costs, boost productivity and improve cash flow in an uncertain economy. To help more companies get ahead Advance, the Document Specialists, has introduced complimentary workshops demonstrating how these systems address the challenges many businesses face today.

“With leaner staffs, companies are under pressure to do more with less. At the same time, they’re bogged down by inefficient, paper-based processes in a digital world that demands instant access to data,” said Jeff Elkin, chief operating officer of Maryland-based Advance, which has been designing custom document management solutions for nearly a decade.

The new workshops explain the stages of electronic document management—also known as electronic content management—from image capture, indexing and storage to retrieval, circulation and reproduction. Participants learn about capabilities such as document collaboration, workflow management, archive searching and seamless integration with a wide spectrum of systems and software, including Microsoft SharePoint.

The workshop’s case studies illustrate how document management systems can streamline complex processes, facilitate regulatory compliance and help companies that strive for a paperless office reduce their paper consumption. For example, a custom system Advance designed for the Red Cross of Central Maryland allowed it to handle a dramatic increase in donations without adding staff. The organization also eliminated numerous filing cabinets and now compiles data for regulatory audits in a matter of hours rather than days.

Other practical applications covered in the workshops include the use of document management technology to increase data security, reduce litigation risk and liability, and improve customer service through fast data retrieval.

“A recent study revealed that the average person working in an office spends 40 percent of his or her day looking for information,” said Elkin. “Too much of that time is consumed searching for information that exists inside the organization but isn’t readily accessible. To be at the top of their game, businesses need to change that. Attending one of our workshops is the first step.”

For a schedule of upcoming workshops, visit or call 410-252-4800.

Privately owned and operated, Advance is the leading independent document solutions provider in Maryland. It offers custom solutions for electronic document management, managed print services, digital copiers, printers, scanners, wide format equipment, fax solutions and paper shredders.

With annual revenue approaching $40 million, Advance continually earns sales awards and national recognition for outstanding service from all of the manufacturers it represents: Savin/Ricoh, Canon, Konica Minolta, Kyocera, Muratec, Docuware, and KIP. Advance is a manufacturer’s certified service training center, one of the few in the U.S. More information is online at

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